Academic AdministrationPurpose
1.2. Automated notifications sent to students/advisors about pending or completed eligibility steps, accelerating the clearance process.
1.3. Automator logic supports compliance with accreditation standards and internal governance for academic records.
1.4. Automating eligibility status tracking reduces staff workload and minimizes human error in graduation audits.
Trigger Conditions
2.2. Graduation application submission or deadline reached.
2.3. Completion of all required credits within degree audit platform.
2.4. Automated data sync between registrar’s system and other administrative databases.
2.5. Manual override/flag from administration to trigger an automated eligibility workflow.
Platform Variants
• Feature/Setting: Automated SMS notification
• Sample: Configure SMS API to send real-time graduation status updates to students’ phone numbers.
3.2. SendGrid
• Feature/Setting: Automated email notification
• Sample: Use SendGrid Mail Send API to automate graduation checklist emails to students.
3.3. Salesforce
• Feature/Setting: Workflow automation
• Sample: Automate graduation status updates and tasks via Salesforce Flow.
3.4. Google Sheets
• Feature/Setting: Automated eligibility checklist
• Sample: Add Google Sheets API triggers for automated row update when eligibility changes.
3.5. Microsoft Power Automate
• Feature/Setting: Eligibility workflow automation
• Sample: Set up flows to automate notifications and record changes from SIS.
3.6. Zapier
• Feature/Setting: Multi-app automator
• Sample: Automate eligibility status sync from SIS to email/SMS services.
3.7. Slack
• Feature/Setting: Automated channel notifications
• Sample: Use Slack API to push real-time graduation status alerts to department channels.
3.8. Mailgun
• Feature/Setting: Automated transactional emails
• Sample: Configure Mailgun Send Message API for graduation notification automation.
3.9. HubSpot
• Feature/Setting: Automated student engagement workflows
• Sample: Use Workflows API to automate milestone-based notices.
3.10. Airtable
• Feature/Setting: Automated eligibility database
• Sample: Trigger automatable scripts updating records as requirements are met.
3.11. Workday
• Feature/Setting: Academic record automation
• Sample: Use Workday API to automate eligibility verification workflows.
3.12. Ellucian Banner
• Feature/Setting: Automated graduation audit
• Sample: Banner API triggers automated graduation status updates.
3.13. Docusign
• Feature/Setting: Automated graduation approval routing
• Sample: Embedded signing automates documentation for graduation clearance.
3.14. Typeform
• Feature/Setting: Automated eligibility verification survey
• Sample: Send automated eligibility self-check forms to students.
3.15. Trello
• Feature/Setting: Automation of graduation workflows
• Sample: Power-Up integrations automate checklist progress tracking.
3.16. Microsoft Teams
• Feature/Setting: Automated alerts/chatbots
• Sample: Teams API automates sending alerts to academic advisors.
3.17. Pipedrive
• Feature/Setting: Automated process management
• Sample: Pipeline automation updates with graduation status.
3.18. BambooHR
• Feature/Setting: Automated student staff status updates
• Sample: Trigger automation when student workers meet graduation requirements.
3.19. Google Calendar
• Feature/Setting: Automated event scheduling
• Sample: Calendar API schedules advisory meetings upon eligibility detection.
3.20. Asana
• Feature/Setting: Automated milestone tracking
• Sample: Asana API automates project milestones for graduation audit progress.
3.21. Smartsheet
• Feature/Setting: Automated row actions
• Sample: Automated eligibility status columns update using API triggers.
Benefits
4.2. Automated notifications reduce the risk of overlooked eligible students.
4.3. Automator-driven workflows accelerate student clearance and graduation timelines.
4.4. Reliable automation ensures compliance and auditability of graduation processes.
4.5. Enables scalable, centralized, and automatable academic administration systems.