Academic AdministrationPurpose
1.2. Streamline communication between students, placement coordinators, and host organizations through notifications, status updates, and automated reminders.
1.3. Provide real-time monitoring, progress logging, and document management for ongoing and completed internships.
1.4. Automate digital collection of feedback, assessments, and legal compliance documentation per institution policy.
Trigger Conditions
2.2. Status change or assignment confirmation from legal host organization.
2.3. Weekly or milestone completion notifications from student or supervisor.
2.4. Pre-set academic review periods or automated deadline reminders.
2.5. Receipt of digital internship documentation or evaluation forms.
Platform Variants
3.1. Salesforce
• Feature/Setting: Automate with Flow Builder for “Internship Application Submitted” trigger, auto-update case record.
• API: /services/data/vXX.X/sobjects/Case
3.2. Google Sheets
• Feature/Setting: Automate row creation for each new internship, set up triggers for row edits/updates.
• API: spreadsheets.values.append
3.3. Slack
• Feature/Setting: Automate new message or channel notification for placements using Incoming Webhooks.
• API: chat.postMessage
3.4. Microsoft Teams
• Feature/Setting: Automate channel message posting for status updates.
• API: /chats/messages
3.5. Trello
• Feature/Setting: Automate card creation for internship assignments; update with labels on progress.
• API: /1/cards
3.6. Airtable
• Feature/Setting: Automate record insertion for each internship, update field when supervisors submit feedback.
• API: /v0/{baseId}/{tableId}/records
3.7. Zendesk
• Feature/Setting: Automate ticket creation when student support is needed during placement.
• API: /api/v2/tickets
3.8. DocuSign
• Feature/Setting: Automate generation and routing of internship contracts for e-signature.
• API: /v2.1/accounts/{accountId}/envelopes
3.9. Dropbox
• Feature/Setting: Automate document upload for assignment letters or reports.
• API: /2/files/upload
3.10. Google Drive
• Feature/Setting: Automate folder creation and sharing for each internship placement.
• API: drive.files.create
3.11. Zoom
• Feature/Setting: Automate meeting scheduling with supervisors or review panels for internship check-ins.
• API: /users/{userId}/meetings
3.12. Outlook Calendar
• Feature/Setting: Automate event creation for deadline reminders and review meetings.
• API: /me/events
3.13. Asana
• Feature/Setting: Automate task assignment and progress tracking for placement logistics.
• API: /tasks
3.14. Monday.com
• Feature/Setting: Automate board item creation for each new placement cycle.
• API: /v2/
3.15. Mailgun
• Feature/Setting: Automate notification emails for important placement milestones.
• API: /v3/{domain}/messages
3.16. SendGrid
• Feature/Setting: Automate sending confirmation emails to students and hosts.
• API: /mail/send
3.17. Typeform
• Feature/Setting: Automate feedback form distribution and collection.
• API: /forms/{form_id}/responses
3.18. HubSpot
• Feature/Setting: Automate CRM updates for contact and engagement during internship process.
• API: /crm/v3/objects/contacts
3.19. Notion
• Feature/Setting: Automate page/database creation for structured internship progress documentation.
• API: /v1/pages
3.20. Zoho CRM
• Feature/Setting: Automate record creation for every internship opportunity and performance logs.
• API: /crm/v2/Leads
Benefits
4.2. Automatedly informs all stakeholders at each placement stage, enhancing transparency and collaboration.
4.3. Accelerates documentation and compliance workflows through e-signature and cloud file automators.
4.4. Automating reminders and milestone logs ensures no critical deadlines are missed.
4.5. Automates aggregation of feedback and outcomes, aiding program assessment and accreditation compliance.