Faculty task and meeting reminders

Purpose

1.1. Automate reminders for faculty regarding upcoming tasks, meetings, or deadlines, ensuring adherence to academic calendars and optimizing workflow management.
1.2. Minimize human error by automating notifications, reducing missed meetings or overdue tasks in architecture schools.
1.3. Centralize reminder scheduling and notification tracking for faculty across different mediums (email, SMS, chat apps).
1.4. Enhance efficiency by automatedly integrating institutional scheduling systems, faculty calendars, and resource bookings into one seamless reminder flow.
1.5. Automate escalation protocols when critical meetings or high-priority deadlines approach without acknowledgment.

Trigger Conditions

2.1. New meeting or task creation in calendar or project management platforms.
2.2. Upcoming task deadlines (X days/hours before event).
2.3. Changes or updates to scheduled academic events.
2.4. Lack of acknowledgment/RSVP from faculty on prior notifications.
2.5. Recurring workflow triggers based on weekly, monthly, or term academic cycles.

Platform Variants

3.1. Microsoft Outlook Calendar
• Feature/Setting: Calendar Event Webhooks ("event.created", "event.updated"); configure webhook URL in Outlook via Graph API subscription.
3.2. Google Calendar
• Feature/Setting: Push Notifications via "watch" channel from Google Calendar API; set target endpoint for real-time updates.
3.3. Slack
• Feature/Setting: Use "Reminders.add" API method to automate direct Slack reminders for faculty; map meeting/task to Slack user or channel.
3.4. Twilio SMS
• Feature/Setting: "Messages API" to automate personalized text reminders; configure recipient and scheduling parameters.
3.5. WhatsApp Business API
• Feature/Setting: Session messaging for sending automated meeting notifications to faculty phone numbers; configure template message IDs and time windows.
3.6. Microsoft Teams
• Feature/Setting: "Send message" with Teams Bot Framework; automate meeting invites or reminders in specific team channels.
3.7. Zoom
• Feature/Setting: Meeting Created/Updated Webhooks to trigger automated alerts; use Zoom API to check attendee responses and automate follow-up.
3.8. Asana
• Feature/Setting: "Task Due Soon" rule for automated reminders; webhook/callback configuration for external triggers.
3.9. Trello
• Feature/Setting: "Due Date Reminder" via Trello API to automate task deadline reminders; set card-specific triggers.
3.10. Monday.com
• Feature/Setting: Automations Center, configure "Date arrives" trigger for automatic faculty reminders via chosen channel.
3.11. Salesforce
• Feature/Setting: "Process Builder" or "Workflow Rules" to automate reminder tasks or emails to assigned faculty members.
3.12. Notion
• Feature/Setting: Integration API to trigger automated reminders based on database entries with upcoming dates.
3.13. SendGrid
• Feature/Setting: "Mail Send API" to automate personalized email notifications with dynamic faculty-specific variables.
3.14. Google Chat
• Feature/Setting: "Chat API" with bot mentioning for scheduled and triggered reminders, targeting faculty groups or individuals.
3.15. SAP SuccessFactors
• Feature/Setting: Business Rules Engine to automate workflow triggers for recurring academic operations and reminders.
3.16. ClickUp
• Feature/Setting: "Automations" for date-based triggers; send reminders via native notifications or email connectors.
3.17. Zapier
• Feature/Setting: Multi-step automations combining triggers (calendar, task app) and notifications (email, SMS, Slack) for faculty.
3.18. Airtable
• Feature/Setting: "Automations" based on date fields or record updates; send out task reminders to listed faculty emails or phone numbers.
3.19. Google Tasks
• Feature/Setting: Google Tasks API "list" and "insert" endpoints; automate creation and reminder scheduling for faculty tasks.
3.20. HubSpot
• Feature/Setting: "Workflows" for automated date-based emails or SMS to faculty; trigger on meeting or task record update.
3.21. Discord
• Feature/Setting: Discord bot with "Scheduled Event Reminder" command for automated group or direct faculty reminders.
3.22. Zoho Calendar
• Feature/Setting: "Reminders and Notifications" feature for automated in-app, email or SMS reminders with custom frequency.

Benefits

4.1. Automates reduction of missed deadlines and last-minute cancellations for the architecture program faculty.
4.2. Automating reminders creates consistency and reliability, essential for academic operations automation.
4.3. Automated reminders free administrative staff from manual follow-ups, streamlining academic workflow.
4.4. Supports compliance by automatedly confirming task completion and meeting attendance.
4.5. Enables scalable, automatable processes for growing faculty and academic operations without added workload.
4.6. Ensures automating across multiple platforms covers all faculty communication preferences for maximum adoption.
4.7. Centralizes tracking and history of reminders—crucial for audits or performance reviews.
4.8. Automator design allows future extensibility and integration with expanding campus operations.