Grade calculation and distribution workflows

Purpose

1. Automate the entire grade calculation, validation, and distribution process for architecture school courses.

2. Automates aggregation of grades from assignments, projects, and exams, applying custom weightings and adjustment rules.

3. Automates synchronized grade uploads to student portals, sends notifications, and generates compliant grade reports.

4. Reduces manual error, ensures transparency, and supports regulatory and accreditation reporting.

Trigger Conditions

1. New grades entered or modified in the LMS or grading system.

2. End of semester or after major project submission deadlines.

3. Automated schedule (e.g., every day at 7 PM or after each assessment period).

4. API/webhook event from classroom management software.

Platform Variants

1. Google Sheets

• Feature: Google Sheets API – automate reading/calculating grade columns and writing results to report sheets.
  

2. Microsoft Excel Online

• Feature: Excel Graph API – automate formula execution, grade updating, and protected sheet publishing.
  

3. Canvas LMS

• Feature: Gradebook API – automate pulling assignment grades, calculate final scores, and write back to the LMS.
  

4. Moodle

• Feature: Web Service Core Grade APIs – automate retrieval, calculation, and automated grade export to users.
  

5. Blackboard

• Feature: Grade Center REST API – automate fetching grades, adjusting weights, and submitting results to the portal.
  

6. Power Automate

• Feature: Scheduled Flow – automate triggers for grade calculations and notifications via email or Teams.
  

7. Zapier

• Feature: Multi-step Zaps – automate workflow from grade entry to notification and final record archiving.
  

8. Slack

• Feature: Slack API chat.postMessage – automate sending grade release notifications to students’ channels.
  

9. Microsoft Teams

• Feature: Graph API sendMessage – automate grade notification messages to individual students or class channels.
  

10. Twilio

• Feature: Programmable SMS – automate grading alerts via SMS to students or parents.
  

11. SendGrid

• Feature: Mail Send API – automate batch-distribution of grade reports as emails with attachments.
  

12. Salesforce

• Feature: Education Cloud Student Success Hub API – automate posting grades to student records.
  

13. Notion

• Feature: Notion Databases API – automate updating student grade pages and dispatching summary notifications.
  

14. Monday.com

• Feature: Item Updates API – automate calculation tracking and notify instructors or admin upon completion.
  

15. Asana

• Feature: Task Creation API – automate task generation for academic review if anomalies in grading detected.
  

16. Trello

• Feature: Trello Cards API – automate moving cards upon grade completion for workflows based on grading milestones.
  

17. Airtable

• Feature: Airtable Automations – automate computation using formulas and trigger customized notifications.
  

18. DocuSign

• Feature: Envelopes API – automate sending digital grade certificates for signatures.
  

19. Dropbox

• Feature: File Upload API – automate centralized upload of detailed grade reports for archival purposes.
  

20. SharePoint

• Feature: REST API List Items – automate posting semester-end grades in protected class lists.
  

21. HubSpot

• Feature: Workflows API – automate triggering student communication sequences based on grade thresholds.
  

22. AWS Lambda

• Feature: Scheduled Functions – automate custom serverless computation for complex grading logic.
  

23. Google Drive

• Feature: Drive API file revision – automate version handling of cumulative transcripts or grading documents.
  

Benefits

1. Automates repetitive grade processes with high accuracy, eliminating delays and manual errors.

2. Automating grade distribution allows for instant, error-free communication.

3. Automation ensures compliance with academic procedures and audit requirements.

4. Automator reduces faculty workload, enabling focus on curriculum enhancement.

5. Automating notification workflows improves student satisfaction and institutional transparency.

6. Scalable workflow for handling large student cohorts, making processes automatable as programs grow.

7. Supports data-driven academic decisions through accurate real-time automated reports.