Conflict detection for class timetables

Purpose

1.1. Automate detection of scheduling conflicts (overlaps, double bookings, room/resource clashes) in class timetables for music conservatories.
1.2. Streamline academic scheduling by automatedly identifying collisions in student, professor, room, and instrument availability.
1.3. Automate notifications to relevant staff/administrators when conflicts are detected for rapid resolution.
1.4. Enable automated data validation and correction advice during timetable creation and updates.
1.5. Ensure compliance by automating adherence to institutional rules about teaching loads, rest periods, and room capacity.

Trigger Conditions

2.1. Timetable entry is created or modified in the scheduling system (manual or bulk upload).
2.2. New faculty or student schedule assignment initiated.
2.3. Room or resource (instrument) availability changes.
2.4. Batch timetable import from external software.
2.5. End-user request for conflict re-check or schedule validation.

Platform Variants

3.1. Google Calendar
  • Feature/Setting: Calendar API — automate event retrieval and use the Events: list and Events: watch methods for real-time conflict analysis.
3.2. Microsoft Outlook 365
  • Feature/Setting: Graph API — automate reading and comparing calendar events with the /calendarView and /events endpoints.
3.3. Asana
  • Feature/Setting: Tasks API — automate detection when new tasks (classes) overlap on time or resource custom fields.
3.4. Trello
  • Feature/Setting: Automation rules with 'due date'—trigger automator when cards (classes) overlap and use Power-Up for notifications.
3.5. Teamup Calendar
  • Feature/Setting: Webhooks — automate conflict alerts by subscribing to calendar updates and comparing entries.
3.6. Notion
  • Feature/Setting: Database API — use automations to check new row (class event) timings against existing entries for collisions.
3.7. Airtable
  • Feature/Setting: Automations—detect and automate warnings if Schedule table records overlap in time/resource fields.
3.8. Monday.com
  • Feature/Setting: Column automations—run automator to flag duplicate timeslots in the Timeline column.
3.9. Zoho Calendar
  • Feature/Setting: API access (Events Module) — automate recurring timetable conflict checks when items are added/edited.
3.10. Moodle
  • Feature/Setting: Core_calendar_get_calendar_events—automate schedule entry monitoring and notify admins of dual bookings.
3.11. Canvas by Instructure
  • Feature/Setting: Calendar Events API—automates detection when same student or teacher is appointed in multiple classes at once.
3.12. Blackbaud
  • Feature/Setting: Web Services — Events data feed analyzed in automator script to flag conflicts for admin review.
3.13. PowerSchool
  • Feature/Setting: Events API — automate scanning for overlapping class periods within SIS scheduling modules.
3.14. Ellucian Banner
  • Feature/Setting: Ethos API Schedule endpoints—automates rule-based checks for conflicts in timetable data.
3.15. Jenzabar
  • Feature/Setting: Business Process API — triggers automation to analyze clashes via schedule records.
3.16. Slack
  • Feature/Setting: Incoming Webhook — automate posting of detected timetable conflicts to designated channels.
3.17. Twilio SMS
  • Feature/Setting: Messaging API—automate sending alert texts to faculty, admin, or students about schedule conflicts.
3.18. SendGrid
  • Feature/Setting: Mail Send API—automates conflict alerts to email groups with pre-set templates.
3.19. Dropbox
  • Feature/Setting: API—automate document updates or additions to a 'conflict log' folder for administrative review.
3.20. Google Sheets
  • Feature/Setting: Sheets API — automate reading, writing, and highlighting overlapping rows that represent conflicting events.
3.21. Salesforce
  • Feature/Setting: Platform Events—automate schedule event monitoring in Education Cloud and trigger notifications/workflows for conflicts.
3.22. Zoom
  • Feature/Setting: API—detect automatedly if virtual classes are double-booked for the same time or host account.

Benefits

4.1. Automates reduction of human error in class scheduling fully.
4.2. Accelerates response times to conflicts through instant notification and automator tools.
4.3. Automatedly ensures optimal use of resources (rooms, instruments, faculty).
4.4. Provides auditable logs for administrative oversight via automation.
4.5. Frees administrative staff from repetitive, automatable validation tasks, allowing focus on student outcomes and planning.
4.6. Elevates scheduling reliability and student/faculty satisfaction with automated conflict prevention and resolution.