Automated financial compliance checks

Purpose

1.1. Ensure all airport shuttle service transactions comply with industry, state, and federal regulations.
1.2. Automatically detect and flag non-compliant accounting entries (e.g., incorrect VAT calculation, regulatory reporting errors).
1.3. Reduce manual audit workloads and enforce timely compliance with real-time validations and scheduled reconciliation.
1.4. Prevent financial penalties and enhance accuracy for tax submissions, expenditure monitoring, and grant claim alignment.
1.5. Maintain auditable logs for all compliance checks, evidence, and remediation activity.

Trigger Conditions

2.1. New financial transaction recorded in accounting system.
2.2. Scheduled compliance check (e.g., daily, end-of-month).
2.3. Update of fiscal policy or regulatory rules.
2.4. Manual trigger by compliance officer for ad hoc audit.
2.5. Receipt or bill upload by operations or drivers.

Platform Variants

3.1. Xero
• Feature/Setting: Webhooks for new invoices; use Accounting API to retrieve transactions and check compliance fields (e.g., tax rate).
3.2. QuickBooks Online
• Feature/Setting: Accounting API "Read Transactions"; enable "Audit Log" for change tracking; configure "Rules" for VAT validation.
3.3. FreshBooks
• Feature/Setting: Webhook for invoice/bill created; API endpoint "/invoices/list" for compliance rule checks.
3.4. Sage Intacct
• Feature/Setting: API "get_list" for journal entries; "Smart Rules" for automatic field validation (tax/GL codes).
3.5. Zoho Books
• Feature/Setting: Webhook for new transactions; API "getInvoices" and "getPayments" for compliance verification; use "Automation" module.
3.6. Oracle NetSuite
• Feature/Setting: REST API "transaction" resource; configure SuiteAnalytics Saved Searches for compliance rules.
3.7. Microsoft Dynamics 365 Finance
• Feature/Setting: Data Entities API for transaction retrieval; "Business Rules" for compliance field enforcement.
3.8. SAP Business One
• Feature/Setting: Service Layer API "JournalEntriesService" and "BusinessPartnersService"; configure Alerts for compliance breach.
3.9. Wave
• Feature/Setting: API "List Transactions"; webhook for new receipts; check for missing compliance attributes.
3.10. Intuit
• Feature/Setting: API access via "Accounting API"; set triggers on bill creation for compliance review.
3.11. Expensify
• Feature/Setting: Webhook to monitor expense report submission; API "GetReport" for compliance validation.
3.12. Bill.com
• Feature/Setting: REST API "Get Bills"; automate flag on out-of-policy transactions (e.g., unapproved vendors).
3.13. Stripe
• Feature/Setting: "Balance" and "Payout" API; automated reconciliation to match compliance standards.
3.14. PayPal
• Feature/Setting: "TransactionSearch" API; automate compliance check for international payments (OFAC lists).
3.15. Wise (TransferWise)
• Feature/Setting: API "Get Account Statement"; validate compliance with cross-border transaction rules.
3.16. Gusto
• Feature/Setting: API trigger for new payroll entry; use "Reports API" to validate labor compliance.
3.17. ADP Workforce Now
• Feature/Setting: "Payroll" API; automate compliance checks for taxes and statutory deductions.
3.18. TaxJar
• Feature/Setting: API "List Transactions" and "Validate VATIN"; ensure correct tax application on shuttle invoices.
3.19. Avalara
• Feature/Setting: "Transaction Create" API, then "Validate" function for sales tax compliance per location.
3.20. HubDoc
• Feature/Setting: New document webhook; automate compliance check for receipt validity and mandatory fields.
3.21. Dext (formerly Receipt Bank)
• Feature/Setting: Webhook on new document; use extraction API to check compliance with expense policy.
3.22. Plaid
• Feature/Setting: Transaction webhooks; automate triggers for compliance checks on account activity.
3.23. Google Drive (for document backup)
• Feature/Setting: "On Upload" trigger; automatically scan and validate compliance in uploaded supporting documents using OCR.
3.24. Dropbox
• Feature/Setting: "File Upload" webhook; trigger compliance audit of receipts and accounting documents.

Benefits

4.1. Detects errors and regulatory breaches before filings or audits.
4.2. Reduces manual compliance work and associated human errors.
4.3. Speeds up remediation and financial close cycles.
4.4. Enhances reputation and ensures regulatory readiness.
4.5. Supports full audit trails with actionable, timestamped records.
4.6. Scalable across multiple locations and business volumes.