Accounting and Financial Automation1. Automate the generation and distribution of a daily cash flow summary to key stakeholders in airport shuttle services.
2. Collate revenue, expenses, outstanding payments, and account balances from transactional systems.
3. Route the formatted summary by preferred channel (email, chat, dashboard, SMS) to management, accounting, and investors.
4. Ensure real-time financial transparency for performance monitoring and quick decision-making.
**2. Trigger Conditions**
1. Scheduled time-of-day trigger (e.g., daily at 6:30 PM local).
2. Manual override (on-demand run from a dashboard or mobile app).
3. Completion of daily financial reconciliation process.
**3. Platform Variants**
1. Microsoft Power Automate
- Feature/Setting: Recurrence trigger + ‘Get Rows’ from Excel/SQL, ‘Send email’ via Outlook; configure with service account & template.
2. Zapier
- Feature/Setting: Schedule trigger, connect QuickBooks Online via ‘New Daily Summary’ + Gmail ‘Send Email’ action; set stakeholder emails.
3. Google Apps Script
- Feature/Setting: Time-driven trigger, extract Google Sheet cashflows, use MailApp.sendEmail() for custom HTML reports.
4. Make (Integromat)
- Feature/Setting: Scheduler module, HTTP module to query SAP, Parse JSON, Email module to managers list.
5. Workato
- Feature/Setting: ‘Schedule’ trigger, QuickBooks ‘Get Daily Revenue/Expenses’, Slack ‘Post Message’ action; set up via business connection.
6. Salesforce Flow
- Feature/Setting: Scheduled Flow, SOQL on daily transactions, send Chatter notification and email to stakeholder group.
7. Monday.com Automations
- Feature/Setting: Scheduled automation, aggregate numbers from pulses, send board update and email summary.
8. Airtable Automations
- Feature/Setting: Time trigger, summarize cash flow in scripts, ‘Send Email’ or ‘Slack Message’ action, stakeholder role tags.
9. QuickBooks Online API
- Feature/Setting: Scheduled API call for daily reports, push data into email template, deliver via integrated mail module.
10. Xero API
- Feature/Setting: Schedule report via API (GET /reports), output formatted, send via SMTP or SMS webhook.
11. Oracle NetSuite
- Feature/Setting: SuiteScript Scheduled Script fetches cash flow, creates summary PDF, emails to group using SuiteEmail.send().
12. Slack
- Feature/Setting: Incoming webhook, posts JSON-formatted cash summary into ‘Finance’ channel at set time.
13. Teams (Microsoft Graph API)
- Feature/Setting: Scheduled task posts adaptive card summary to ‘Stakeholders’ group; supports attached PDFs.
14. Twilio SMS
- Feature/Setting: Programmable Messaging API, sends daily cash figures as SMS to authorized numbers; customizable sender ID.
15. SendGrid
- Feature/Setting: Scheduled API POST, delivers formatted HTML summary; personalize with dynamic templates for recipients.
16. SAP Business One
- Feature/Setting: Scheduled query fetches daily balances, output PDF, auto-distribute via SMTP mailer function.
17. Oracle Fusion Cloud
- Feature/Setting: Daily scheduled ESS Job, fetches cash flow and emails PDF attachment to list members.
18. Freshbooks API
- Feature/Setting: Daily endpoint to retrieve and format statement, push report via automated email using integrated mailer.
19. SFTP (File Drop)
- Feature/Setting: Generates summary as CSV/PDF, places in secure SFTP folder, triggers email alert with download link.
20. Google Chat Webhook
- Feature/Setting: Scheduled HTTPS POST of cash summary card, delivered to a specific room or DM group.
21. HubSpot Workflows
- Feature/Setting: Daily workflow, fetches finance data via integration, sends digest email to internal team list.
**4. Benefits**
1. Removes all manual reporting, reducing errors and administrative overhead.
2. Ensures timely, accurate financial information delivery to all stakeholders.
3. Supports fast business decisions with daily visibility into operating cash flow.
4. Customizable delivery channel for each stakeholder’s preference.
5. Easy audit trail for compliance and monitoring.