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Handling and reconciliation of online/offline payments

Purpose

1. Automate seamless tracking, validation, and reconciliation of online/offline payments for shuttle bookings, eliminating manual entry, reducing errors, and integrating real-time financial data with accounting, banks, and customer management systems.

2. Enable end-to-end payment transparency, match deposits to invoices, handle method-specific settlement cycles (POS, cards, bank transfers, cash), issue payment receipts, and trigger financial alerts for discrepancies.

3. Simplify periodic reporting, enable audit trails, and ensure up-to-date ledgers for stakeholders and compliance audits in the ground transportation sector.


Trigger Conditions

1. New customer payment captured (online booking/payment gateway or POS).

2. Bank statement upload or transaction received via API.

3. Manual payment logged by shuttle staff for cash/cheque.

4. End-of-day/month reconciliation schedule.

5. Returned/failed payment notification from financial provider.

6. Reconciliation mismatch or exception detected.


Platform Variants

1. Stripe

 • Event: `payment_intent.succeeded` webhook for automatic capture of new card payments.

2. PayPal

 • API: `GET /v2/checkout/orders` to retrieve completed shuttle booking payments.

3. Square

 • Webhook: `payment.created` and `payment.settled` for POS and mobile app payments.

4. QuickBooks Online

 • Endpoint: `POST /v3/company/{companyId}/deposit` for auto-matching transactions to shuttle service invoices.

5. Xero

 • API: `GET Payments` for fetching settled payments and `PUT BankTransactions` for reconciliation.

6. Sage Intacct

 • Module: `Cash Management > Bank Reconciliation` and `Order Entry > Payment Receipts` via Intacct API.

7. FreshBooks

 • Endpoint: `GET /payments` for online payment retrieval, match to bookings using metadata.

8. Zoho Books

 • API: `GET /customerpayments` and `POST /banktransactions/reconcile` for reconciliation.

9. Oracle NetSuite

 • SuiteTalk: `getList(Payment)` and `add(Bank Reconciliation)` for large-volume shuttle fleet operations.

10. Plaid

 • Endpoint: `/transactions/get` to sync real-time bank transactions for shuttle business accounts.

11. Wise (formerly TransferWise)

 • Webhook: `incoming_payment` for matching business transfers and settlements.

12. Adyen

 • Notification: `AUTHORISATION` and `/payments/details` for multi-currency shuttle services.

13. Worldpay

 • Callback: `settlementConfirmation` for batch settlements from POS terminals.

14. SAP Concur

 • API: `GetPayments` service for shuttle-related staff reimbursement tracking.

15. Brex

 • Endpoint: `GET /transactions` for card payments related to shuttle operations.

16. Revolut Business

 • API: `GET /transaction` for reconciling multi-currency shuttle receipts.

17. Monzo Business

 • Webhook: `transaction.created` for automatic entry to financial records.

18. Bill.com

 • Endpoint: `GET /Payments` and `GET /Invoices` to reconcile vendor/driver settlements.

19. Microsoft Dynamics 365

 • Dataverse Connector: `When a record is created, updated, or deleted` for automated journal entry of shuttle transactions.

20. Tally Solutions

 • ODBC/JDBC: Enable scheduled fetch and sync of payments, auto-reconcile with shuttle bookings native to India/APAC.

Benefits

1. Eliminate manual reconciling and payment delays; faster, more accurate closings.

2. Near real-time error detection for missing or duplicate payments ensures financial accuracy.

3. Always up-to-date accounting ledgers for auditors and management transparency.

4. Streamlined cash flow forecasting for improved shuttle network operations.

5. Reduced human error and fraud risk in payment processing and settlements.

6. Easier compliance with tax authorities and financial regulations for ground transport businesses.

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