Integration of reservation system with accounting software

Purpose

1.1. Ensure seamless transfer of reservation details (bookings, modifications, cancellations) between airport shuttle reservation systems and accounting software.
1.2. Automate invoicing, financial reconciliation, revenue tracking, and customer payment processing.
1.3. Eliminate manual data entry, reduce errors, and provide up-to-date financial reports for decision-making, compliance, and auditing.
1.4. Allow real-time insight into bookings, receivables, and performance metrics to streamline operations and scale efficiently.

Trigger Conditions

2.1. New reservation created in booking system.
2.2. Reservation amended (date, customer, fare, route, etc.)
2.3. Reservation cancelled.
2.4. Payment received or refunded.
2.5. Invoice generated, updated, or marked paid.

Platform Variants

3.1. Salesforce
• Feature/Setting: Outbound Messaging / REST API; configure to send booking object updates on creation/modification.
3.2. Xero
• Feature/Setting: Invoices endpoint (POST); create and update invoices automatically from booking data.
3.3. QuickBooks Online
• Feature/Setting: Invoices API (Create/Update); sync reservation data with accounts receivable.
3.4. SAP Concur
• Feature/Setting: Expense Entries API; auto-log shuttle transactions for reconciliations.
3.5. Zoho Books
• Feature/Setting: Sales Invoices API; auto-issue customer invoices when reservation is made.
3.6. FreshBooks
• Feature/Setting: Invoice Create API; trigger invoice generation upon reservation confirmation.
3.7. Sage Intacct
• Feature/Setting: Order Entry Module API; map shuttle bookings to financial transactions.
3.8. NetSuite
• Feature/Setting: REST Web Services; automate creation of transaction records for each booking.
3.9. Wave Accounting
• Feature/Setting: Invoices API; auto-create draft invoices from reservation feed.
3.10. Stripe
• Feature/Setting: PaymentIntents API; trigger payment requests on booking confirmation.
3.11. Square
• Feature/Setting: Invoices API; issue payment requests linked to shuttle reservation IDs.
3.12. MYOB
• Feature/Setting: AccountRight API, /Sale/Invoice endpoint; generate sales entries directly from bookings.
3.13. Odoo
• Feature/Setting: Invoicing module RPC API; auto-create sales orders and invoices per reservation.
3.14. TravelClick
• Feature/Setting: API Push Notifications; send reservation objects for downstream processing.
3.15. ShuttleQ
• Feature/Setting: Webhooks for reservation events; link to accounting software via integration endpoints.
3.16. Rezdy
• Feature/Setting: Webhooks; trigger API calls on new or amended bookings.
3.17. Bookeo
• Feature/Setting: API/Webhook for booking changes; relay structured data for accounting actions.
3.18. ShuttleExpress
• Feature/Setting: API Notifications; send updates on booking or cancellation events.
3.19. Bluebird Auto Rental
• Feature/Setting: Booking API hooks; forward data to accounting system for reconciliation.
3.20. Microsoft Dynamics 365
• Feature/Setting: Power Automate integration; trigger financial event flows on booking data input.
3.21. Intuit Payments
• Feature/Setting: Transaction API; monitor payment state transitions and link with reservations.
3.22. Gusto
• Feature/Setting: Payroll API; automate expense reimbursement where booking involves staff billing.

Benefits

4.1. Reduces financial processing errors by removing manual entry.
4.2. Accelerates invoicing and revenue capture, improving cash flow.
4.3. Supports compliance by providing audit trails and timely reporting.
4.4. Offers real-time financial oversight of shuttle service activity.
4.5. Frees up employee time for business growth and customer service.