Daily sales reconciliation and reporting

Purpose

1.1. Automate daily sales reconciliation and reporting, minimizing manual entry, reducing errors, and ensuring up-to-date financial records specific to Bavarian restaurant operations.
1.2. Automates data aggregation from multiple POS systems, payment processors, and bank feeds for automated compliance checks and tax preparation.
1.3. Automating reconciliation enables faster issue detection (e.g., cash register mismatches, credit card discrepancies) and generates automated reports for management, accountants, and auditors, streamlining F&B compliance for accounting stakeholders.

Trigger Conditions

2.1. Automated cron schedule at close of business (e.g., 2:00 am daily).
2.2. Automator monitors POS “end-of-day batch” signals; also can react to new bank transactions, payment gateway batch completions, or uploaded receipts.
2.3. Automation may run on-demand via dashboard button for “manual” triggers, supporting both scheduled and ad hoc automatable flows.

Platform Variants

3.1. Square
• Feature/Setting: Use "List Payments" API to fetch daily sales; configure API key and set date range to today.
3.2. Toast POS
• Feature/Setting: Enable "Daily Sales Report" via REST API; automate PDF/CSV export to reconciliation flow.
3.3. QuickBooks Online
• Feature/Setting: "Bank Reconciliation" endpoint for automated matching of sales to bank entries; set OAuth2 credentials.
3.4. Xero
• Feature/Setting: "GET Bank Transactions" for importing data; scheduled automation to process new transactions each day.
3.5. Lightspeed Restaurant
• Feature/Setting: Access "Reports API" for automated report pulling; connect via OAuth key.
3.6. Shopify POS
• Feature/Setting: "Orders" endpoint for retrieving sales; schedule automated daily pulls via API token.
3.7. PayPal
• Feature/Setting: "Transaction Search" API to automate fetching the day's transactions.
3.8. SumUp
• Feature/Setting: "GET Transactions" API; automate overnight batch retrieval and reconciliation.
3.9. Stripe
• Feature/Setting: "Balance Transactions" API automates pulling card payments; filter by today’s date.
3.10. Sage Intacct
• Feature/Setting: Schedule recurring “GL Batch” imports; automate data mapping for Bavarian restaurant GL codes.
3.11. Oracle NetSuite
• Feature/Setting: "SuiteTalk" web services for automated sales journal entries; schedule batch automation.
3.12. Pleo
• Feature/Setting: Use "Expenses API" to pull staff and business expenses for daily reconciliation.
3.13. Revolut Business
• Feature/Setting: "Transactions" endpoint for automated importing of card and banking data.
3.14. Zapier Webhooks
• Feature/Setting: Deploy incoming webhook as trigger for external POS or accounting integrations; support automatable custom data flows.
3.15. Google Sheets
• Feature/Setting: "Append Row" feature for automated reporting; configure script for daily population of reconciliation tables.
3.16. Slack
• Feature/Setting: Automated "Message" action to notify staff or accountant on reconciliation completion.
3.17. Dropbox
• Feature/Setting: "File Upload" automation for saving daily reports in shared audit folders.
3.18. Microsoft Power Automate
• Feature/Setting: Schedule “Recurrence” trigger to launch audit workflow daily; automate data movement between services.
3.19. FreshBooks
• Feature/Setting: "Invoices API" to pull and reconcile open invoices with sales for the day.
3.20. Plaid
• Feature/Setting: "Transactions" API automates bank data fetching for matching with POS totals.
3.21. Mailgun
• Feature/Setting: "Send Email" API for automated delivery of sales and reconciliation reports to management inboxes.
3.22. DocuSign
• Feature/Setting: Trigger “Envelope Sent” automation for sending signed daily compliance checklists.
3.23. AWS Lambda
• Feature/Setting: Execute scheduled serverless scripts for custom reconciliations and reporting logic.

Benefits

4.1. Automatedly eliminates manual aggregation and reduces data entry errors.
4.2. Automates compliance by ensuring real-time, auditable financial records, supporting Bavarian restaurant tax and reporting obligations.
4.3. Accelerates month-end close with automated, daily reconciliations.
4.4. Automator supports customizable notifications, precise reporting delivery, and escalation of anomalies.
4.5. Automating cross-system data flows empowers F&B operators to focus on core restaurant activities over manual accounting tasks.
4.6. Automates the creation of an audit trail, simplifying regulatory and internal audit processes for continuous compliance.