Automated reconciliation between orders and invoices

Purpose

1. Automate matching of orders to related invoices, validating data consistency, reducing manual error, and ensuring timely financial reporting.

2. Automatedly track purchase orders and generated invoices, automate reconciliation tasks, detect discrepancies, and notify stakeholders.

3. Enable automating the identification of mismatched entries, automating adjustment suggestions, and streamline reconciliation within commercial printing accounting workflows.

4. Integrate with ERPs, accounting systems, and e-commerce/order management platforms to provide a seamless, automated pipeline for reconciliation.

Trigger Conditions

1. New order placed in e-commerce or order management system.

2. Invoice generated or updated in accounting software.

3. Scheduled times (e.g., daily/weekly batch automated reconciliation).

4. Manual trigger for reconciliation on-demand.

5. Detection of data modification in order or invoice records.

6. Receipt of payment notification or confirmation event.

7. Automated completion of print job linked to an order.

Platform Variants

1. QuickBooks Online

 • Feature/Setting: Automation using the “List Invoices” and “List Purchase Orders” APIs to retrieve and cross-reference data.

2. Xero

 • Feature/Setting: Use “Accounting API – Invoices” and “Purchase Orders” endpoints for automating pulling open entries and automate matching.

3. SAP Business One

 • Feature/Setting: Automate via Service Layer API for “Invoices” and “Orders” endpoints; schedule reconciliation workflow.

4. Microsoft Dynamics 365 Business Central

 • Feature/Setting: Utilize “Sales Orders” and “Sales Invoices” OData endpoints; automate comparison logic.

5. Oracle NetSuite

 • Feature/Setting: Automation via SuiteTalk SOAP/REST “Record” API for automating find & match of order/invoice data.

6. FreshBooks

 • Feature/Setting: “Invoices” and “Estimates” API endpoints for automating reconciliation by cross-validating.

7. Zoho Books

 • Feature/Setting: “Invoices” and “Sales Orders” APIs; configure scheduled automations for reconciliation.

8. Sage Intacct

 • Feature/Setting: “Order Entry” and “Accounts Receivable” API modules; automate reconciliation script.

9. MYOB

 • Feature/Setting: “GetInvoices” and “GetSaleOrders” API automation.

10. WooCommerce

 • Feature/Setting: Automating with “GET/Orders” REST API; reconcile with accounting platforms via automation.

11. Shopify

 • Feature/Setting: “Orders” and “Draft Orders” API; automate export and compare with invoicing tool.

12. Square

 • Feature/Setting: “Orders API” and “Invoices API” for automating extraction and matching.

13. Stripe

 • Feature/Setting: “List Invoices” and “List Payment Intents” APIs for automating reconciliation workflows.

14. Salesforce

 • Feature/Setting: “Order” and “Invoice” SObjects via REST API, automating SOQL queries for reconciliation.

15. Odoo

 • Feature/Setting: XML-RPC/REST “sale.order” and “account.move” endpoints; automate data sync.

16. Epicor

 • Feature/Setting: REST “SalesOrders” and “ARInvoices” endpoints; automate reconciliation job.

17. Infor CloudSuite

 • Feature/Setting: Automated “OrderEntry” and “Invoices” endpoints integration.

18. Acumatica

 • Feature/Setting: REST endpoints for “SalesOrders” and “Invoices”; automate periodic reconciliation.

19. QuickFile

 • Feature/Setting: “Invoice_Get” and “PurchaseOrder_Get” API for automating reconciliation comparison.

20. Bill.com

 • Feature/Setting: Automate “List Bills” and “Get Invoice” endpoints for vendor reconciliation.

Benefits

1. Automates manual comparison, saving accounting teams significant time.

2. Automating reduces errors in financial reconciliation for commercial printers.

3. Automatedly helps ensure accurate revenue recognition and compliance.

4. Scalably automates high-volume reconciliation, supporting business growth.

5. Real-time notifications from automator flow improve discrepancy resolution and cash flow forecasts.

6. Automating reconciliation enhances audit readiness and transparency.

7. Automated workflows free staff for higher-value professional services.

8. Automation ensures uniformity and consistency across multi-platform environments.

9. Automates escalation and exception handling through custom logic.

10. Improves customer relationships through faster, automated issue resolution.