Automated reconciliation of online and offline sales

Purpose

1.1. Automate reconciliation of sales between online platforms (e-commerce, web POS) and offline (storefront, phone orders), ensuring accurate, real-time accounting records.
1.2. Automates data extraction from multiple sales channels for unified revenue tracking, identifying discrepancies, and matching transactions.
1.3. Automatedly separates tax and non-taxable items, flags mismatches, and consolidates inventory movement for precise reporting.
1.4. Supports compliance with financial audits by automating reporting processes for daily, weekly, and monthly periods.

Trigger Conditions

2.1. New sales transaction finalized in point-of-sale (POS) or e-commerce system.
2.2. End-of-day batch close in either online or offline systems.
2.3. Scheduled automated reconciliation (e.g., nightly, weekly).
2.4. Manual trigger via dashboard for ad-hoc reconciliation.
2.5. Detection of mismatch between recorded and processed transactions.

Platform Variants

3.1. Shopify
• Feature/Setting: Orders API — configure webhook to automate export of new orders and payment status updates.
3.2. QuickBooks Online
• Feature/Setting: Accounting API — automate synchronization of sales entries and automated reconciliation logic.
3.3. Xero
• Feature/Setting: Bank Transactions API — automate import/export of transaction data for automated cross-checking.
3.4. WooCommerce
• Feature/Setting: REST API — automate scheduled export of order and refund records.
3.5. Square POS
• Feature/Setting: Transactions API — automate daily sync of sales, automated refunds, and inventory adjustments.
3.6. Lightspeed Retail
• Feature/Setting: Sales Endpoint — automate retrieval of transaction logs and reconciliation file.
3.7. Vend POS
• Feature/Setting: Sales API — automate pushing end-of-day sales data for automated accounting.
3.8. Stripe
• Feature/Setting: Balance & Payouts API — automate export of gross and net settlement details for cross-referencing.
3.9. Zoho Books
• Feature/Setting: Invoices API — automate retrieval of online/offline invoice data for reconciliation automation.
3.10. Microsoft Dynamics 365
• Feature/Setting: Sales Order module API — automate data pulls from both online and brick-and-mortar channels.
3.11. Oracle NetSuite
• Feature/Setting: SuiteTalk Web Services — automate import/export of sales data for automated GL reconciliation.
3.12. SAP Business One
• Feature/Setting: Service Layer API — automate sales, payments, and returns extraction routines.
3.13. Magento (Adobe Commerce)
• Feature/Setting: SalesOrder API — automatedly extracts finalized order records for reconciliation.
3.14. PayPal
• Feature/Setting: Transactions API — automate scheduled download of all payment and refund records.
3.15. Amazon Seller Central
• Feature/Setting: MWS Orders API — automate fetch of order history for single/multi-location shops.
3.16. SquareSpace Commerce
• Feature/Setting: Orders API — automate online sales sync into centralized platform.
3.17. FreshBooks
• Feature/Setting: Accounting API — automate reconciliation-ready export of invoices and payments.
3.18. Sage Intacct
• Feature/Setting: AR & GL APIs — automate real-time updates for reconciliation and discrepancy automation.
3.19. Clover POS
• Feature/Setting: Orders API — automate daily sales report push for reconciliation automation.
3.20. Google Sheets
• Feature/Setting: Sheets API — automate population and calculation of compatibility matrices for audit or review.

Benefits

4.1. Automates and accelerates detection of discrepancies across multiple sales channels for army & navy surplus shops.
4.2. Ensures precise, automated accounting records with minimal manual intervention.
4.3. Reduces error rates through automated data matching, inventory reconciling, and tax reporting.
4.4. Frees up staff resources by automating routine reconciliation, improving financial oversight.
4.5. Strengthens audit-readiness with exportable, automated reconciliation logs.
4.6. Enhances trust in reported financials by automatedly consolidating disparate sales systems.