Monthly expense categorization and reporting

Purpose

1.1. Automate the monthly expense categorization and reporting for Army & Navy surplus retail operations, reducing manual data entry and errors.
1.2. Automates consolidation of invoices, receipts, payroll, and overhead costs, mapping transactions to correct accounting categories.
1.3. Automating report creation for compliance, management review, and vendor analysis, streamlining military surplus retail accounting.
1.4. Automatedly summarizes monthly expense data with attachments, trend analytics, and customizable formats for leadership and auditors.

Trigger Conditions

2.1. Automated trigger on last day of each month at 11:59 PM.
2.2. Expense entry in accounting/ERP system.
2.3. CSV, PDF, or receipt upload to cloud storage.
2.4. Accountant or finance staff uploads/imports new transaction batch.

Platform Variants

3.1. QuickBooks Online
• Function: Reports API / Automated transaction fetch and categorization flow.
3.2. Xero
• Feature: Reports Generation Endpoint — automate periodical P&L and expense report scheduling.
3.3. FreshBooks
• Endpoint: List Expenses / automate category assignment and export to monthly summary.
3.4. Sage Business Cloud
• Feature: Automated Journal & Expense categorization routine with Reports API.
3.5. Zoho Books
• API: Get Expenses / automate categorization by vendor, department.
3.6. SAP Business One
• OData Service: Automate expense aggregation & schedule custom report exports.
3.7. Oracle NetSuite
• RESTlet: Automated expense categorization workflows and monthly reporting job.
3.8. Microsoft Dynamics 365
• Dataverse API: Automate pulling categorized expense data and building GL reports.
3.9. Google Sheets
• Google Apps Script: Trigger script to sort/categorize imported expenses and email report.
3.10. Excel Online
• Power Automate: Schedule categorization macro and automated monthly summary report.
3.11. Expensify
• API: Export expenses by custom filters and automate category labels and reporting.
3.12. Wave Accounting
• API: Automate categorization mapping and recurring reporting flow.
3.13. Plaid
• Transaction API: Automatedly import, categorize, and attach supporting docs to monthly expense list.
3.14. Receipt Bank (Dext)
• Export API: Automate scan/categorize receipts, push to monthly report routine.
3.15. Bill.com
• Reports API: Automate pull of categorized spend, export to summary reports.
3.16. Salesforce
• Apex Scheduler: Automate expense record categorization and monthly expense dashboard refresh.
3.17. Dropbox
• API: Trigger on file (receipt) upload; automate sending for OCR and expense mapping.
3.18. OneDrive
• Graph API: Automate expense file detection/classification for monthly import.
3.19. Hubdoc
• API: Automate expense extraction and categorization feed to accounting/reporting flow.
3.20. Slack
• Incoming Webhook: Automated monthly summary of categorized expenses direct to finance channel.

Benefits

4.1. Automatedly eliminates manual sorting, increases category accuracy, and reduces missed claims.
4.2. Cuts hours spent on month-end reporting and enables real-time expense insights.
4.3. Automates compliance proof with audit trails and attached receipts.
4.4. Supports agile budgeting by automating trend and variance detection in reporting.
4.5. Enhances vendor cost analysis by automated categorization by source and department.