Payroll reminders and payslip automation

Purpose

1.1. Automate payroll reminders and automated payslip distribution for staff in Army & Navy surplus shops.
1.2. Ensure payroll deadlines are never missed and payslips are consistently and securely delivered to employees.
1.3. Enable automated compliance and documentation for staff payment processes.
1.4. Automates repetitive communication and document generation, freeing administrative resources.
1.5. Automate multi-platform notification and document delivery workflows including escalation logic for overdue confirmation.

Trigger Conditions

2.1. Scheduled payroll date on payroll calendar.
2.2. Generation of payslips in the payroll system.
2.3. Staff records updated or added in HR system.
2.4. Payroll approval received from management.
2.5. Missed reminder acknowledgment from employee after defined interval (escalation automation).

Platform Variants

3.1. Microsoft Outlook (Office 365):
• Feature/Setting: Automated email workflow via Outlook API; schedule automated reminder emails to employees.
3.2. Google Workspace (Gmail, Calendar):
• Feature/Setting: Automating email and calendar event for payroll cut-off; use Apps Script to generate and send payslip PDFs.
3.3. Slack:
• Feature/Setting: Set up Slackbot automated payroll reminders via Incoming Webhooks to staff channels.
3.4. Twilio SMS:
• Feature/Setting: Configure SMS reminder automation for payday notifications; use Programmable SMS API.
3.5. WhatsApp Business API:
• Feature/Setting: Automated WhatsApp notifications for payroll due dates and payslip delivery links.
3.6. SendGrid:
• Feature/Setting: Automate personalized payslip email sending via SendGrid’s transactional email template API.
3.7. DocuSign:
• Feature/Setting: Automating distribution and acknowledgment collection for digital payslips via eSignature template workflow.
3.8. Xero:
• Feature/Setting: Use Payroll API endpoints to fetch payrun data and automate payslip PDF extraction.
3.9. QuickBooks Online:
• Feature/Setting: Automate payroll reminders using QBO reminders API and PDF payslip generation.
3.10. BambooHR:
• Feature/Setting: Trigger webhook on payday to automate flow for payslip creation and notifications to staff.
3.11. Zoho People:
• Feature/Setting: Automate reminder broadcast via Zoho Flow; generate payslips and send through Zoho Mail integration.
3.12. Paychex Flex:
• Feature/Setting: Payroll calendar automation and automated payslip export via Paychex API.
3.13. Dropbox Business:
• Feature/Setting: Automated upload and permission sharing of payslip PDFs for each employee folder.
3.14. Google Drive:
• Feature/Setting: Automate payslip PDF upload and automated link sharing via Drive API.
3.15. Zapier:
• Feature/Setting: Payroll webhook triggers to automate multi-app notification and file distribution chains.
3.16. Monday.com:
• Feature/Setting: Automate tasks and deadline notification for payroll staff through automation recipes and reminders.
3.17. Trello:
• Feature/Setting: Automate payday reminder cards and attach payslip files automatically in staff boards.
3.18. FreshBooks:
• Feature/Setting: Automator step to fetch payroll reports and trigger payslip email flow.
3.19. Slack (again for advanced):
• Feature/Setting: Workflow Builder to automate payslip distribution as secure Slack DMs.
3.20. Asana:
• Feature/Setting: Automate payroll timeline tasks with reminders and file attachments for payslip review.
3.21. Mailgun:
• Feature/Setting: Use Mailgun’s Messages API to automate bulk emailing of encrypted payslip PDFs.
3.22. Salesforce (HR module):
• Feature/Setting: Automate payroll task triggering and record keeping of payslip dispatch using Salesforce Flows.
3.23. HRIS API (e.g., Workday):
• Feature/Setting: Integrate HR data and automate payslip delivery using Workday’s web services API.

Benefits

4.1. Ensures payroll processes are automatedly error-free and compliant.
4.2. Optimizes admin time by automating reminders and document delivery tasks.
4.3. Reduces manual follow-up, automates escalation for non-responses, and guarantees staff notification.
4.4. Scales automated workflows for seasonal staff peaks typical in military surplus retail.
4.5. Improves data security by automating secure delivery and confirmation of payslips.