Automated reconciliation of POS transactions with bank statements

Purpose

1.1. Automate reconciliation between restaurant POS transactions and bank statements to ensure financial accuracy, detect discrepancies, speed up accounting, and reduce manual labor.
1.2. Enable real-time visibility into daily sales, deposits, and potential errors or fraud.
1.3. Synchronize data from multiple sources for streamlined financial reporting and compliance audits specific to Alsatian cuisine establishments.

Trigger Conditions

2.1. New transaction closed in POS register.
2.2. New bank transaction posted in designated account.
2.3. Scheduled daily/weekly batch reconciliation job.
2.4. Manual trigger for on-demand reconciliation by accounting manager.

Platform Variants

3.1. Square POS
• Setting: Webhook or Export API triggered on transaction settlement.
3.2. Toast POS
• Setting: Export Sales API endpoint; trigger on batch close.
3.3. Vend POS
• API: GET /sales endpoint in daily scheduled jobs.
3.4. Lightspeed POS
• API: Financial Reporting export via Export Reports API.
3.5. Revel Systems
• Feature: Data Extract Scheduler to email/report save location.
3.6. Clover POS
• API: Payments API on finalize payment event.
3.7. Stripe Terminal
• API: Terminal.Transaction.triggered webhook for daily closure.
3.8. SumUp
• API: Transactions endpoint via REST on settlement.
3.9. Xero Accounting
• Function: Bank statement fetch and attachments reconciliation.
3.10. QuickBooks Online
• API: Banking API for retrieving daily transaction feed.
3.11. Sage Business Cloud
• Feature: Bank Feeds auto-import and Transaction Matching API.
3.12. Plaid
• API: /transactions/get to ingest recent bank activity.
3.13. Fivetran
• Connector: Bank Statement Extraction for automated ingestion.
3.14. Zapier
• Action: Scheduled trigger for POS and bank data fetching.
3.15. Make (Integromat)
• Module: HTTP POS pull + Bank API module for periodic reconciliation.
3.16. Dataddo
• Connector: Automated data pipeline for POS and bank.
3.17. Oracle NetSuite
• Module: Bank Reconciliation and Transactions Import feature.
3.18. SAP Business One
• Feature: Electronic Bank Statement (EBS) import and matching rules engine.
3.19. Microsoft Power Automate
• Action: Automated flows for transaction export and reconciliation logic.
3.20. Google Sheets
• Function: API app script for scheduled daily reconciliation logic driven by imported POS and bank CSV.

Benefits

4.1. Reduces manual error and reconciliation turnaround time.
4.2. Flags inconsistencies for rapid resolution and fraud detection.
4.3. Ensures compliance and clean, auditable records for financial reporting.
4.4. Frees finance personnel from repetitive tasks and ensures operational continuity.
4.5. Provides up-to-date visibility into cash flow for strategic planning.