Accounting & ReportingPurpose
1.2 Eliminate manual data entry errors, ensuring compliance, faster reconciliation, and improved transparency.
1.3 Streamline reporting, tax preparation, and cost analysis by consolidating transaction data efficiently.
1.4 Enable management to monitor revenue, trends, and cash flow across multiple restaurant outlets in one interface.
1.5 Automate creation of sales, VAT, and revenue entries in accounting ledgers or ERPs.
Trigger Conditions
2.2 Batch sales report generated at end of day/shift/week.
2.3 Manual request by manager to synchronize sales data for a custom period.
2.4 Webhook received from POS platform indicating transaction closure.
2.5 Scheduled interval (e.g., every hour) to auto-pull new sales records.
Platform Variants
3.1 Square POS
• Feature/Setting: Webhooks — Configure "Transaction Updated" webhook to send sale JSONs to accounting endpoint.
3.2 Lightspeed
• Feature/Setting: API — Use "/sales" and "/payments" endpoints to fetch transactions, map to journal entries.
3.3 Toast POS
• Feature/Setting: Export API — Set up daily automatic export of closed sales batches to accounting connector.
3.4 Oracle MICROS
• Feature/Setting: Reporting Module — Schedule custom sales report delivery via REST API to downstream system.
3.5 Revel Systems
• Feature/Setting: Data Connector — Use "Exports" tool for formatted CSV sync to accounting SFTP target or REST.
3.6 Shopify POS
• Feature/Setting: Orders API — Retrieve completed orders, map line items and totals to accounting transactions.
3.7 Vend
• Feature/Setting: Webhooks — Register for "Sales Created" event, forward payload to mapped ledger account.
3.8 SumUp
• Feature/Setting: Transaction API — Automate extraction of settlement data and inject into general ledger.
3.9 Xero
• Feature/Setting: Accounting API — Post invoices, receipts, and payments to correct Xero organization.
3.10 QuickBooks Online
• Feature/Setting: Accounting API — Create and update "Sales Receipt" objects based on POS sales input.
3.11 Sage Intacct
• Feature/Setting: Transaction API — Auto-generate entries in "Sales Transactions" module.
3.12 SAP Business One
• Feature/Setting: Service Layer API — Batch import sales documents into "Journal Entries."
3.13 Microsoft Dynamics 365
• Feature/Setting: Data Entities — Push sales lines and payments to "Sales Ledger" entity.
3.14 Zoho Books
• Feature/Setting: Sales Transactions API — Automate posting of invoice and payment objects.
3.15 FreshBooks
• Feature/Setting: Invoice API — Push daily settlements as new invoices and payments.
3.16 Wave
• Feature/Setting: Transactions API — Insert expense/revenue entries based on daily sales summary.
3.17 MYOB
• Feature/Setting: Essentials API — Create sales records and link them to chart of accounts.
3.18 Oracle NetSuite
• Feature/Setting: RESTlet — Schedule or trigger creation of sales orders from POS stream.
3.19 Soldo
• Feature/Setting: Export Schedules — Forward transaction files via API integration with preferred ERP.
3.20 Bill.com
• Feature/Setting: API — Automate import of POS sales as revenue receipts for cash flow analysis.
3.21 Adyen
• Feature/Setting: Notification Webhooks — Configure to push settlement reports into accounting system.
3.22 Stripe
• Feature/Setting: Events API — Listen for successful payment events, pass transaction metadata to accounting.
3.23 PayPal
• Feature/Setting: Transaction Webhooks — On sale completion, automate revenue entry creation.
Benefits
4.2 Ensures compliance and audit-readiness by providing tamper-proof digital sales history.
4.3 Increases financial accuracy for reporting, tax returns, and cash flow forecasting.
4.4 Centralizes data for consolidated multi-location management and analytics.
4.5 Reduces operational costs and staff workload through hands-free daily reconciliations.