Ad Creative & Asset WorkflowPurpose
1.2. Ensure version control, compliance, client handoff, and asset discoverability for future campaigns, legal, or audits.
1.3. Automate metadata tagging, folder structure organization, and notification to relevant stakeholders upon archive.
1.4. Minimize manual uploads, asset misplacement, and human error; maximize creative team productivity and operational transparency.
Trigger Conditions
2.2. Final asset upload detected in cloud storage or approval in digital proofing tool.
2.3. Completion milestone marked in creative workflow automation suite.
2.4. API webhook from delivery/approvals tool signifying job end.
2.5. Scheduled periodic check for recently finalized files.
Platform Variants
3.1. Dropbox
• Feature/Setting: “File Upload” event in Dropbox API; configure webhook to detect asset folder completion and auto-move to archive location.
3.2. Google Drive
• Feature/Setting: Use Google Drive API “Files: update” with ‘Moved’ event; automate folder transfer into archival subfolder and update properties.
3.3. Box
• Feature/Setting: Box “File Event” triggers + “Move/Copy File” endpoint for relocating completed assets; metadata assignment via API.
3.4. Microsoft OneDrive
• Feature/Setting: Utilize OneDrive “Item Changed” webhook + Graph API to move assets labeled Final to designated archive folder.
3.5. Amazon S3
• Feature/Setting: Configure S3 “ObjectCreated” event; Lambda function copies files to archive bucket and applies tags.
3.6. SharePoint
• Feature/Setting: Automate via SharePoint Flow’s “When a file is created/modified” and move final assets to Record Library using REST API.
3.7. Airtable
• Feature/Setting: Airtable “Updated Record” trigger; use scripting extension to transfer attachments to linked archive asset table.
3.8. Monday.com
• Feature/Setting: Status change “to Completed” automates file export and attachment archival using Monday API.
3.9. Wrike
• Feature/Setting: Wrike Integration “Task status = Completed” + auto-upload assets to archive folder via API.
3.10. Asana
• Feature/Setting: Asana “Task Completed” webhook; custom script that pulls all finished asset URLs into archival folder in cloud storage.
3.11. Trello
• Feature/Setting: Power-Up triggers on board/list completion; auto-backup card attachments to archival cloud drive with archive tag.
3.12. Notion
• Feature/Setting: Notion “Database Update” (Status: Completed); use integration to copy linked assets to a static archive page/file container.
3.13. Smartsheet
• Feature/Setting: “Row Changed” (Status: Finalized) triggers DocuSign/Box/Drive archival transfer via Smartsheet Automation.
3.14. Slack
• Feature/Setting: Slack workflow triggers on file share in #completed-projects channel; automatically save to asset archive folder using Slack API.
3.15. Basecamp
• Feature/Setting: Basecamp “Completed To-Dos” trigger sends attached assets to cloud storage or DAM for automatic archiving.
3.16. Adobe Workfront
• Feature/Setting: Automated rule for “Project Status: Closed” moves attached files using Workfront API to dedicated DAM or S3 bucket.
3.17. Bynder
• Feature/Setting: Bynder API triggers on asset approval; automatically move to final archive collection and update metadata.
3.18. Widen Collective
• Feature/Setting: Widen API “Asset Lifecycle” monitors Approval; scripts move approved files to dedicated archive & update tags.
3.19. Frame.io
• Feature/Setting: “Approved Asset” event triggers; use API to transfer footage to long-term storage and update project status.
3.20. Miro
• Feature/Setting: Completed board export via Miro API; documentation assets pushed to storage/archive upon board status change.
Benefits
4.2. Guarantees uniform file organization and compliance-readiness.
4.3. Increases creative team velocity and project closeout reliability.
4.4. Enables fast, centralized retrieval for audits, re-use, or client review.
4.5. Scalable archiving for high-volume project environments.
4.6. Centralized notifications assure project managers and stakeholders of archival completion.