Ad Creative & Asset WorkflowPurpose
1.2 Automate user permissions for assets (files, images, videos, campaign drafts) through role-based or campaign-based logic to support collaboration and compliance.
1.3 Audit, track, and revoke access efficiently when teams change or campaigns end.
1.4 Integrate approval workflows so only authorized personnel can publish, download, or edit assets.
Trigger Conditions
2.2 Campaign or asset approval status changes.
2.3 Asset is moved between project phases or team folders.
2.4 Campaign end date or contract completion detected.
2.5 Role or permission policy updates in HR or project management system.
2.6 Team member leaves or changes role.
2.7 Asset access is requested by team or client.
2.8 Periodic access review schedule met.
Platform Variants
3.1 Google Drive
• API: Permissions.create; configure with asset fileId and email, set role to ‘reader’, ‘commenter’, or ‘editor’.
3.2 Dropbox
• Endpoint: /sharing/add_file_member; specify file, user, and access level (view, edit).
3.3 Box
• API: Collaborations.create; target file/folder, assign collaborator, set access level.
3.4 Microsoft OneDrive
• API: Invite; configure with fileId and recipient email, define roles (‘read’, ‘write’).
3.5 Adobe Creative Cloud
• API: UserGroup.add; assign asset folders to user groups, specify permission type.
3.6 AWS S3
• API: PutBucketAcl or PutObjectAcl; automate bucket/object permissions by policy.
3.7 Slack
• Method: conversations.invite; auto-add users to asset-specific channels, restrict by group.
3.8 Monday.com
• API: Permissions.set_board_permissions; set project/board visibility and edit rights by role.
3.9 Asana
• API: addUserToWorkspace/addUserToProject; grant access to project-based asset folders.
3.10 Jira
• REST: Add user to group/projectRole; auto-adjust access to creative project attachments.
3.11 Trello
• API: addMemberToBoard; define permissible actions per member.
3.12 Notion
• API: sharePage; define page/file access for team or individuals.
3.13 SharePoint
• API: grantPermissions; configure item-/folder-level permissions for user or group.
3.14 Egnyte
• API: filePerms; assign folder/file access via API, specify user/group.
3.15 Smartsheet
• API: ShareSheet; automate sharing and role adjustment.
3.16 Miro
• API: Invite; set and revoke board access for ad creatives or clients.
3.17 Airtable
• API: Invite user to base/view; assign role (read, comment, edit).
3.18 Figma
• API: Teams/Projects.users; invite via email, assign editor/viewer role.
3.19 Basecamp
• API: AddPeople; assign to files, define “see, comment, edit” capabilities.
3.20 Workfront
• API: AssignUserToProject; set asset or doc-level access per project or workflow.
Benefits
4.2 Ensures quick, secure onboarding/offboarding for project teams and clients.
4.3 Enables granular control for compliance—only authorized parties handle sensitive assets.
4.4 Supports audit trails for all asset access and permission changes.
4.5 Enhances creative workflow efficiency by minimizing request bottlenecks.