Slack/email notifications for creative status changes

Purpose

 1.1. Automatically alert team members and stakeholders via Slack or email whenever the status of a creative asset changes in the workflow.
 1.2. Ensure up-to-date communication regarding asset approvals, revisions, or completions to expedite project turnaround.
 1.3. Minimize manual check-ins and status requests by providing instant notifications for each workflow milestone.
 1.4. Centralize history of status changes for compliance and performance reviews.

Trigger Conditions

 2.1. Status field of an asset record is updated in project management or DAM system.
 2.2. Specific status keywords detected (e.g., “In Review,” “Approved,” “Rejected”).
 2.3. Changes committed by authorized users or designated roles only.
 2.4. Occurrence of status updates within working hours or by predefined asset categories.

Platform Variants

 3.1. Slack
  • Feature/Setting: Incoming Webhooks or Slack API “chat.postMessage” — configure unique webhook URLs or access tokens for each channel.
  • Sample: Configure to post JSON payload `{ "text": "Asset XYZ is now Approved", "channel": "#ad-creative" }`.

 3.2. Microsoft Teams
  • Feature/Setting: Incoming Webhook Connector — set up webhook URLs for channels.
  • Sample: Send HTTP POST to webhook URL with message payload `{ "text": "Creative Asset #101 status changed to In Review" }`.

 3.3. Gmail
  • Feature/Setting: Gmail API “users.messages.send” — configure OAuth with sender account.
  • Sample: Send Base64 encoded email with subject/body on status change trigger.

 3.4. Outlook
  • Feature/Setting: Microsoft Graph API “/sendMail” — configure OAuth and app permissions.
  • Sample: Send automated email with details to team mailing list.

 3.5. Mailgun
  • Feature/Setting: Mailgun API “/messages” endpoint — configure API key and domain.
  • Sample: POST email payload to notify creative status updates.

 3.6. SendGrid
  • Feature/Setting: SendGrid v3 Mail SEND API — API key required, set dynamic template.
  • Sample: Send template notification, substitute asset fields with dynamic data.

 3.7. Twilio SMS
  • Feature/Setting: Twilio SMS API “messages.create” — configure API SID/token.
  • Sample: Send SMS on specific asset status update.

 3.8. Asana
  • Feature/Setting: Asana Webhooks or Events — subscribe to task status updates.
  • Sample: When task.status changes, send HTTP request to notification service.

 3.9. ClickUp
  • Feature/Setting: ClickUp Webhooks — create webhook on “taskStatusUpdated” event.
  • Sample: POST event details to email/Slack notification handler.

 3.10. Monday.com
  • Feature/Setting: Monday API “change_column_value” trigger, webhook out on status change.
  • Sample: Trigger outgoing notification with relevant asset metadata.

 3.11. Trello
  • Feature/Setting: Trello Webhooks — subscribe to card updates.
  • Sample: Connect webhook for card movement between status columns.

 3.12. Jira
  • Feature/Setting: Jira Webhooks or REST API “issue updated” event.
  • Sample: Parse status field and dispatch notification.

 3.13. Wrike
  • Feature/Setting: Wrike Webhooks — subscribe to task status changes.
  • Sample: POST status updates to notification queue.

 3.14. Airtable
  • Feature/Setting: Airtable Automation “When record updated” trigger.
  • Sample: On ‘Status’ field change, send notification action.

 3.15. Notion
  • Feature/Setting: Notion API “database.updated” event.
  • Sample: Detect ‘Status’ property update and trigger message.

 3.16. Zapier
  • Feature/Setting: Zapier “New/Updated Record” triggers, filter, then send Slack/email action.
  • Sample: Connect trigger with Slack Channel or Gmail action.

 3.17. HubSpot
  • Feature/Setting: Workflow automation or Webhooks.
  • Sample: Trigger notification when marketing asset status changes.

 3.18. Intercom
  • Feature/Setting: Webhooks on custom object status or Tag changes.
  • Sample: Alert channel or user on creative asset workflow events.

 3.19. Basecamp
  • Feature/Setting: Basecamp Webhooks or Email integration.
  • Sample: Notify team inbox on status updates.

 3.20. Zoho Mail
  • Feature/Setting: Zoho Mail API “sendMail” and webhook events.
  • Sample: Send alert to users or team groups upon status change.

Benefits

 4.1. Reduces lag in stakeholder awareness and feedback cycles.
 4.2. Enhances project visibility by integrating directly with existing collaboration tools.
 4.3. Supports accountability through clear audit trails of who updated asset status and when.
 4.4. Frees creative and account management staff from repetitive manual notifications.
 4.5. Scales notification management as teams or asset volumes grow.