Ad Creative & Asset WorkflowPurpose
1.2 Provide a precise history of edits, approvals, and access for regulatory, quality, and collaboration needs.
1.3 Facilitate rollback, team review, and full auditability for compliance and client transparency.
1.4 Consolidate disparate file sources and ensure all changes are map-traceable to user, timestamp, and reason.
Trigger Conditions
2.2 Any creative file edit, rename, move, or copy event.
2.3 Asset uploaded, downloaded, or shared externally.
2.4 File marked as “approved”, “rejected”, or escalated for review.
2.5 Scheduled audit or at defined workflow checkpoints.
2.6 API or webhook event from design/collaboration platform or storage.
2.7 Detected change in asset metadata or linked campaign status.
2.8 User or system-generated asset commentary or annotation.
Platform Variants
• API: Revisions.list, Revisions.update, Files.watch for real-time version tracking and alerts.
3.2 Dropbox
• API: /files/list_revisions, /files/upload_session/finish, /files/get_metadata for version identification and file history.
3.3 Microsoft OneDrive
• API: /drive/items/{item-id}/versions, webhook subscriptions for file changes.
3.4 Box
• Endpoint: GET /files/:id/versions, webhook “FILE.VERSION_CREATE”, version restoration.
3.5 Adobe Creative Cloud
• Feature: Libraries API; Use assetChanged event and file version history retrieval.
3.6 Monday.com
• Function: File column history, activity logs API for attachment changes, webhooks on file fields.
3.7 Trello
• Power-Up: Attachments audit, change-listener for card attachments and comments.
3.8 Asana
• API: Attachments endpoint, stories field for action history and version commentary.
3.9 Notion
• API: Update event tracking for file blocks, public asset logs, version rollback option.
3.10 Airtable
• Extension: Record revision history, file fields log, sync to external storage for versioning.
3.11 Egnyte
• API: /file/history endpoint for full audit trail, event webhook for any change.
3.12 M-Files
• API: Object versioning function, audit trail settings, auto-version on check-in/out.
3.13 Workfront (Adobe)
• Feature: Document versioning, approval workflow logs, version-triggered automations.
3.14 Slack
• API: Files.upload, Files.comments.add triggers file log in a channel, audit events API for history.
3.15 Smartsheet
• Function: Attachment versioning, Activity Log API for sharing/editing history.
3.16 Zapier
• Trigger/Action: Monitor for new/updated files across integrated platforms, log version info.
3.17 Google Cloud Storage
• Feature: Object Versioning, Event Notifications on file changes, Bucket audits.
3.18 Amazon S3
• Setting: Enable Bucket Versioning, use S3:ObjectCreated and S3:ObjectRemoved event triggers.
3.19 SharePoint
• Feature: Document Library version settings, ItemUpdated event, audit logs API.
3.20 GitHub
• Function: Large File Storage (LFS) for creative assets, commits and audit via REST API.
3.21 Basecamp
• API: File update hooks, file comments history, per-file version tracking.
3.22 Figma
• API: File History, file_change webhook, access logs endpoint.
3.23 Jira
• Function: Attachment update event, history API for traceability per ticket.
3.24 ClickUp
• Feature: Attachment version, task activity logs API for all file-related events.
Benefits
4.2 Mitigates risk of file loss, overwrites, and unauthorized edits.
4.3 Enhances collaboration with clear change attribution and instant rollback capability.
4.4 Supports regulatory, client, and internal auditing requirements.
4.5 Reduces manual file comparison; automates compliance and review sequences.
4.6 Strengthens security with immutable logs for every action.
4.7 Improves creative process transparency to drive faster feedback, approvals, and campaign launches.