Automated notification of government circulars to relevant stakeholders

Purpose

1. To distribute government circulars to all aviation airstrip stakeholders (e.g., operations, safety, compliance, air traffic, ground services) efficiently and instantly.

2. Ensures regulatory information, procedural changes, and urgent updates reach the right personnel without manual intervention.

3. Reduces human delay, provides audit trail, and maintains compliance with national and international aviation communications mandates.

Trigger Conditions

1. New circular published/uploaded in a government portal or internal system.

2. Circular received via official government email or API.

3. Manual input by authorized admin for immediate dispatch.

4. Scheduled periodic checks for new circulars.

Platform Variants

1. Microsoft Outlook (Microsoft Graph API)

 • Feature/Setting: Outgoing Mail — configure SendMail endpoint to distribute circular PDFs to contact groups.
 • Sample: Use /sendMail with attached file and stakeholder distribution list.

2. Slack

 • Feature/Setting: Incoming Webhook — sends notification with file/URL to designated stakeholder channel.
 • Sample: Webhook connected to “gov-circulars” channel delivering summary and attachment.

3. Twilio SMS

 • Feature/Setting: Programmable SMS — dispatch SMS alert with download link to stakeholder mobile numbers.
 • Sample: Use Messages API with dynamic sender and recipient mapping.

4. SendGrid

 • Feature/Setting: Dynamic Templates API — use template to deliver formatted HTML summary with attachments.
 • Sample: Schedule/send template from /mail/send endpoint.

5. Google Workspace (Gmail API)

 • Feature/Setting: Batch Send — deliver to groups using /messages/send batch operation.
 • Sample: BCC all stakeholders on circular delivery.

6. Microsoft Teams

 • Feature/Setting: Bot Notification — posts adaptive card with info and circular to targeted Teams channels.
 • Sample: Bot configured with circular fetch and message push.

7. AWS SNS

 • Feature/Setting: Topic Publish — push notification to email/SMS/mobile endpoints linked to airstrip categories.
 • Sample: Publish with PDF attached to stakeholder topic.

8. Telegram

 • Feature/Setting: Bot API — send circular as document notification to subscribed users/groups.
 • Sample: postDocument use by bot to group chat with summary caption.

9. Mailgun

 • Feature/Setting: Messages API — email circulars with tracking and delivery logs.
 • Sample: POST /messages with custom variables for stakeholder segment.

10. HubSpot

 • Feature/Setting: Workflow Automation — triggers stakeholder emails or push from circular entry in CRM.
 • Sample: Marketing email workflow auto-triggered by custom property.

11. Salesforce

 • Feature/Setting: Process Builder or Flow — sends circular notifications via Chatter/email to selected leads/contacts.
 • Sample: Flow configured with new circular object and notification action.

12. Asana

 • Feature/Setting: Task Creation API — auto-create task with circular summary in relevant workspace/team.
 • Sample: Use /tasks endpoint with deadline and document link.

13. Monday.com

 • Feature/Setting: Item Creation/Update — adds new item in “Compliance updates” board, notifies assignees.
 • Sample: mutations to create/update item and notify watchers.

14. Discord

 • Feature/Setting: Bot Message — bot posts circular update with attachments to compliance channel.
 • Sample: Bot sends embed with circular details and download link.

15. Zoho Mail

 • Feature/Setting: Triggered Send — schedule or instantly send circulars to pre-defined stakeholder groups.
 • Sample: Zoho workflow rule sends to distribution list on new message.

16. Zapier

 • Feature/Setting: Multi-channel Zap — detects new government circular (RSS/API) and distributes via email/SMS/Slack.
 • Sample: Trigger on RSS item, action to multiple endpoints.

17. Freshdesk

 • Feature/Setting: Ticket Creation Automation — opens info tickets with circular summary for support/ops teams.
 • Sample: New ticket via API with circular content as description.

18. Jira

 • Feature/Setting: Issue Creation — logs informational issue and notifies relevant project members.
 • Sample: POST to /issue with document embedded.

19. Google Chat

 • Feature/Setting: Webhook Notification — posts circular alert in aviation-admin room.
 • Sample: Incoming webhook posts summary and file URL.

20. Notion

 • Feature/Setting: Database Update — adds new circular entry with notification to shared workspace.
 • Sample: Update database item and mention relevant users or roles.

Benefits

1. Consistent, real-time communication of government mandates to airstrip stakeholders.

2. Automatic, auditable distribution minimizes compliance risk.

3. Multi-channel reach addresses email, mobile, chat, and operational platforms.

4. Reduces manual effort, administrative overhead, and potential for oversight.

5. Scalable across various airstrip, region, or operational levels.