Administration and CommunicationPurpose
1.2. Eliminate manual document distribution, maintaining audit trails for compliance and governance.
1.3. Provide instant notification and access to the correct document version for all stakeholders.
1.4. Support collaboration and minimize risks from outdated procedures or compliance lapses.
1.5. Enable centralized administration of document-controlled communications across airstrip operations, safety, and administration.
Trigger Conditions
2.2. File update or overwrite detected in the control repository.
2.3. Document approval status change (e.g., moved from draft to approved).
2.4. Scheduled review time lapses (monthly/quarterly document checks).
2.5. Regulatory or compliance trigger received (deadline or alert event).
Platform Variants
• Feature/Setting: "Document Library Versioning" — Enable version history; configure webhooks for file changes; connect “Notify” API for automated alerts.
3.2. Google Drive
• Feature/Setting: “App Script Triggers” — Monitor folder/file changes; use Drive API (`files.watch`) to detect and broadcast updates.
3.3. Dropbox
• Feature/Setting: “File Requests and Webhooks” — Activate file-change webhooks via Dropbox API (`/files/list_folder/continue`).
3.4. Box
• Feature/Setting: “Version Events via Box Events API” — Listen for updated/uploaded file events, then trigger flow via API integration.
3.5. OneDrive
• Feature/Setting: “Delta API” — Detect file changes in a folder, configure REST API calls for notifications.
3.6. DocuSign
• Feature/Setting: “Connect Configuration" — Push document status/completion and changes to endpoints.
3.7. Egnyte
• Feature/Setting: “Event API” — Monitor file activities and trigger notification or share links.
3.8. Confluence
• Feature/Setting: “Content Updated/Created Webhooks” — Automate notifications upon new or updated documentation.
3.9. Adobe Document Cloud
• Feature/Setting: “REST API (GET/PUT/POST)” — Detect document change and utilize sharing endpoints.
3.10. Slack
• Feature/Setting: “Incoming Webhooks” — Automate real-time document alerts in specified channels.
3.11. Trello
• Feature/Setting: “Attachment Added Trigger” — Watch card/file updates and notify team via Power-Up or API.
3.12. Salesforce
• Feature/Setting: “Files Connect Events” — Monitor changes in Content Library, configure process builder for sharing.
3.13. Zoho Workdrive
• Feature/Setting: “Event Listeners” — Configure triggers for document version changes and API-powered sharing.
3.14. Citrix ShareFile
• Feature/Setting: "Notifications & Workflows" — Set up rule-based alerts for file actions and auto-share via 'Automations'.
3.15. Asana
• Feature/Setting: “Attachment Webhook Listener” — Alert teams when new versions are uploaded to tasks or projects.
3.16. Notion
• Feature/Setting: “Database Update Triggers” — Automate sharing and notification on document changes.
3.17. Monday.com
• Feature/Setting: “File Column Change Listener” — Configure notification/integration automations when file columns update.
3.18. Jira
• Feature/Setting: “Issue Attachment Events” — Listen for document additions/changes and broadcast updates to users/groups.
3.19. SAP Document Management
• Feature/Setting: “Change Notification Service” — Subscribe to document updates, trigger workflow for regulatory share.
3.20. Alfresco
• Feature/Setting: “Activity Stream API” — Detect, log, and automate notification/share for each file version event.
3.21. SFTP / FTPS Servers
• Feature/Setting: “Folder Polling and Change Detection” via cron or dedicated watchers to run automated scripts for sharing.
Benefits
4.2. Elimination of manual notification steps and version confusion.
4.3. Unified compliance with regulatory and operational requirements.
4.4. Rapid, foolproof distribution to internal and external recipients.
4.5. Automation of recurring reviews, reducing compliance risks and administrative workload.