Purpose
1.1. Streamline internal communication for amateur theater groups by automatically distributing announcements to predefined segments (cast, crew, admin).
1.2. Ensure timely delivery of important updates (rehearsal changes, performance reminders, venue info, policy updates).
1.3. Minimize manual effort, reduce risk of missed messages, and centralize notification tracking.
Trigger Conditions
2.1. New announcement posted in internal system or document (e.g., Google Docs, Notion).
2.2. Event added or updated in shared calendar.
2.3. Manual send-command from administrator dashboard.
2.4. Incoming email to dedicated “announcements” inbox.
2.5. Scheduled recurring triggers (daily, weekly).
Platform Variants
1. Twilio SMS
• Feature/Setting: Programmable Messaging API; set up workflow to send SMS to cast/crew/admin numbers via specified templates.
2. SendGrid
• Feature/Setting: Mail Send API; configure automated emails with announcement content, group filtering via dynamic templates.
3. Microsoft Teams
• Feature/Setting: Teams Bot API; post messages directly to group channels based on announcement tags.
4. Slack
• Feature/Setting: Incoming Webhooks; route formatted announcements to cast, crew, or admin channels.
5. Discord
• Feature/Setting: Bot messaging API; push notifications to relevant Discord roles (e.g., @cast, @crew).
6. WhatsApp Business API
• Feature/Setting: Message Template; automate message push by group contact lists.
7. Google Chat
• Feature/Setting: Webhook integration; announcements posted as chat messages in dedicated rooms.
8. Microsoft Outlook
• Feature/Setting: Graph API for Emails; trigger group emails from central announcement draft.
9. Gmail
• Feature/Setting: Gmail API; automate bulk emails with filtering for different announcement types.
10. Facebook Messenger
• Feature/Setting: Send API; auto-send group-targeted messages via Facebook Pages.
11. Telegram
• Feature/Setting: Bot API; route messages to Telegram group chats, leveraging group IDs for segmentation.
12. Notion
• Feature/Setting: API integration; add new page/update triggers workflow to fetch and push announcements elsewhere.
13. Google Calendar
• Feature/Setting: Event Changed trigger; on event creation/update, announcement workflow executes.
14. Asana
• Feature/Setting: Webhook or API task-comments; automate comment/mention in group projects.
15. Monday.com
• Feature/Setting: Board automation; when new "Announcement" item added, notify selected groups via integrations.
16. Trello
• Feature/Setting: Power-Up or API; card creation/label triggers announcement to group via email/chat.
17. HubSpot
• Feature/Setting: Workflows (Operations Hub); automated emails based on contact list segment.
18. Zoho Mail
• Feature/Setting: API for sendEmail; automate internal broadcasts per group.
19. Basecamp
• Feature/Setting: Campfire Bot API; push announcements as campfire chat messages.
20. Mailchimp
• Feature/Setting: Campaign Builder API; segment group lists and trigger email blast.
21. Yammer
• Feature/Setting: Yammer REST API; auto-post to closed groups with announcement threads.
22. SMSGlobal
• Feature/Setting: REST SMS API; bulk SMS dispatch to user lists uploaded per group.
23. ClickSend
• Feature/Setting: SMS/Email API; template automation for grouped contact lists.
24. Airtable
• Feature/Setting: Base triggers + scripting; new row = new announcement distributed as workflow.
25. Pushover
• Feature/Setting: Notifications API; push mobile app/direct notifications per group/user role.
Benefits
4.1. Reduces manual message creation and error rate.
4.2. Ensures simultaneous, consistent communication across multiple channels.
4.3. Simplifies tracking of sent announcements and group coverage.
4.4. Increases message visibility and engagement among distributed teams.
4.5. Frees administrators to focus on core production tasks.
Administrative & Communication Workflows