Automated data privacy request handling

Purpose

1.1. Automate the intake, processing, and fulfillment of data privacy requests (e.g., access, deletion, correction) submitted by salsa students, instructors, or third parties, complying with GDPR, CCPA, and similar laws.
1.2. Centralize privacy workflow automation to eliminate manual errors, ensure timely response, and maintain audit-ready logs.
1.3. Integrate automation with class registration, CRM, email, cloud storage, and support systems for seamless compliance and minimized staff workload.

Trigger Conditions

2.1. Data privacy request form submission via salsa class website contact forms.
2.2. Privacy requests received via email, phone, SMS, or messaging platforms.
2.3. Inbound requests to dedicated data privacy email address.
2.4. Requests initiated through online portals, club management software, or third-party compliance apps.

Platform Variants

3.1. Google Forms
• Feature/Setting: Automate collection of privacy requests with form submissions; trigger webhook on each submission.
3.2. Microsoft Power Automate
• Feature/Setting: Automate workflow from Outlook/email to Microsoft Teams, SharePoint—template: "When a new email arrives, start approval process."
3.3. Salesforce
• Feature/Setting: Automate case creation and assignment with Process Builder/Flow API connected to privacy request objects.
3.4. Zendesk
• Feature/Setting: Automate ticket generation from privacy emails using the Tickets API, tagged "Data Privacy."
3.5. Twilio
• Feature/Setting: Automate SMS intake of requests, parsing with Functions; trigger webhook flow.
3.6. Intercom
• Feature/Setting: Automate conversion of chat-based data privacy requests into tickets with the Conversations API.
3.7. DocuSign
• Feature/Setting: Automate standardized privacy request consent forms via Envelopes API, trigger on new ticket.
3.8. SendGrid
• Feature/Setting: Automate email acknowledgment of receipt using the Mail Send API.
3.9. Dropbox
• Feature/Setting: Automated file search and deletion for SAR (Subject Access Request) via Dropbox API.
3.10. OneDrive
• Feature/Setting: Automate folder or file identification and removal for privacy requests with the Graph API.
3.11. Slack
• Feature/Setting: Automate alerts to compliance/admin channels using Incoming Webhooks.
3.12. HubSpot
• Feature/Setting: Automate CRM contact data discovery and privacy workflow using Workflows or Webhooks API.
3.13. Mailchimp
• Feature/Setting: Automate email opt-out/unsubscribe requests with Lists API and webhook triggers.
3.14. Typeform
• Feature/Setting: Automate privacy request intake from form responses, trigger workflow with Webhooks.
3.15. Zoho CRM
• Feature/Setting: Automate detection and flagging of privacy requests using Workflow Rules and API updates.
3.16. Monday.com
• Feature/Setting: Automate project board items for each request via Integromat/Automations API.
3.17. Asana
• Feature/Setting: Automate privacy request task creation using Asana API, with tags/time tracking.
3.18. Notion
• Feature/Setting: Automate privacy log documentation as Notion database items using the Notion API.
3.19. Airtable
• Feature/Setting: Automate airtable record updates of privacy requests, sync with external portals via API.
3.20. Freshdesk
• Feature/Setting: Automate ticketing and time-to-resolution tracking for compliance via Freshdesk APIs.

Benefits

4.1. Reduces human intervention, automates compliance documentation, and mitigates risk of non-compliance.
4.2. Automatedly delivers consistent, auditable communication for legal and customer trust purposes.
4.3. Automates reminders, escalations, and status notifications to assure timely request handling.
4.4. Automation increases efficiency, lowers costs, and enables fast scaling of salsa dance admin processes.
4.5. Automation supports evolving regulations and club growth without adding manual processes.