Invoice reconciliation with payments received

Purpose

 1.1. Automate matching incoming payments against open invoices to ensure books are current and accurate.
 1.2. Reduce manual effort in cross-referencing payment records from multiple sources with issued invoices.
 1.3. Detect discrepancies, alert on unmatched payments, and provide real-time reconciliation summaries.
 1.4. Improve cash flow tracking, audit readiness, and streamline financial closure for the Aeromodel shop.

Trigger Conditions

 2.1. New payment received in bank account or payment gateway.
 2.2. New invoice generated or marked unpaid in accounting software.
 2.3. Scheduled batch reconciliation (e.g., nightly or weekly).
 2.4. Manual trigger from accounting or finance user dashboard.

Platform Variants

 3.1. Stripe
  • Feature/Setting: PaymentIntent API — Retrieve successful charges for mapping to invoice records.
 3.2. PayPal
  • Feature/Setting: Webhooks — Listen for ‘PAYMENT.SALE.COMPLETED’ to detect new payments.
 3.3. QuickBooks Online
  • Feature/Setting: Invoice and Payment API — List open invoices and payments for reconciliation.
 3.4. Xero
  • Feature/Setting: Accounting API — GET Invoices and GET Payments endpoints.
 3.5. Zoho Books
  • Feature/Setting: Invoices & Payments API — Fetch open invoices and payment entries.
 3.6. Sage Business Cloud
  • Feature/Setting: Invoice GET; Allocate Payment endpoint to reconcile.
 3.7. FreshBooks
  • Feature/Setting: List Invoices, Record Payment API, cross-map via client ID.
 3.8. Odoo
  • Feature/Setting: REST API, Model=account.invoice and account.payment, automate matching logic.
 3.9. Wave
  • Feature/Setting: Invoice API, Payment API — Query and match transactions by reference.
 3.10. Square
  • Feature/Setting: Payments API and Invoices API — Sync transactions, reconcile by invoice number.
 3.11. Oracle NetSuite
  • Feature/Setting: SuiteTalk SOAP/REST API — Search open invoices, process payment matches.
 3.12. SAP Business One
  • Feature/Setting: Service Layer APIs — Query AR invoices, incoming payments.
 3.13. Microsoft Dynamics 365
  • Feature/Setting: Finance & Operations API — OData endpoints for sales invoices/payments.
 3.14. Amazon Seller Central
  • Feature/Setting: Reports API — Download transaction and disbursement reports.
 3.15. WooCommerce
  • Feature/Setting: REST API Order endpoint, Payment Completion webhook; match orders/invoices.
 3.16. Shopify
  • Feature/Setting: Orders API, Payments, and Fulfillment APIs, use order/invoice linkage.
 3.17. Braintree
  • Feature/Setting: Transaction Search API, filter by customer/invoice reference.
 3.18. Revolut Business
  • Feature/Setting: Transaction and Invoices APIs for fetching payment and invoice data.
 3.19. Wise (TransferWise)
  • Feature/Setting: Statements API for deposits/payments; categorize vs. invoice list.
 3.20. ElasticSearch
  • Feature/Setting: Index imported invoices/payments, use aggregation and scripting for reconciliation logic.
 3.21. Google Sheets
  • Feature/Setting: Sheets API — Store invoices and payments, use scripts or formulas to match.
 3.22. Dropbox
  • Feature/Setting: File API to load/export payment/invoice datasets; trigger reconciliation workflow on new upload.
 3.23. Notion
  • Feature/Setting: Database API — Maintain invoice and payment databases, create linked views for reconciliation.

Benefits

 4.1. Minimizes manual errors and reduces time spent on reconciliation.
 4.2. Delivers real-time visibility into outstanding and settled invoices.
 4.3. Automatically flags discrepancies for prompt review.
 4.4. Enhances audit traceability and data consistency.
 4.5. Frees administrative staff for higher-value financial analysis.