Payroll automation using sales data

Purpose

1.1 Automate calculation and distribution of payroll for aeromodel shop employees based on real-time sales data, including commissions, overtime, deductions, and bonuses.
1.2 Reduce manual errors in payroll, ensure compliance with financial regulations, and align employee compensation with shop performance.
1.3 Integrate multiple data points, such as POS, timesheets, sales transactions, tax tables, and bank details, into payroll processing.
1.4 Deliver real-time payroll reports to management and employees while minimizing administrative workload.

Trigger Conditions

2.1 New completed sales recorded in POS or e-commerce system.
2.2 End of pay period (weekly, biweekly, or monthly).
2.3 Manual management approval or threshold reached in sales.
2.4 Receipt of timesheet submission or sales commission update.

Platform Variants

3.1 Square POS
• Feature/Setting: Sales Webhook. Configure the "Sales Completed" webhook to trigger upon transaction finalization.
3.2 Shopify
• Feature/Setting: "Order Paid" API Event. Use Shopify Admin API’s "orders/paid" webhook for real-time sales tracking.
3.3 QuickBooks Online
• Feature/Setting: "Payroll API". Use the "CreatePayroll" endpoint to automate payslip generation.
3.4 Xero
• Feature/Setting: "Payroll AU API" — push employee, earnings, and payrun data through the "POST PayRun" method.
3.5 Gusto
• Feature/Setting: "Run Payroll" API endpoint for initiating payroll calculation and processing.
3.6 ADP Workforce Now
• Feature/Setting: "Payroll Process Events" webhook; send payroll instruction via "ProcessPayroll" API.
3.7 Intuit Payroll
• Feature/Setting: "Run Payroll" with "OnPayDay" trigger using Intuit API.
3.8 Paychex Flex
• Feature/Setting: "Payroll Run" API — submit payroll batches programmatically.
3.9 BambooHR
• Feature/Setting: "Timesheet API" — collect worked hours; "Payroll Export" for integration.
3.10 Zapier
• Feature/Setting: "Schedule by Zapier" to trigger end-of-period actions; connect "Payroll App" and "POS App".
3.11 Zoho Books
• Feature/Setting: "Sales Invoice Paid" API; sync sales data with Zoho Payroll API.
3.12 FreshBooks
• Feature/Setting: "Payments Webhook" — forward completed sales into payroll calculation.
3.13 Workday
• Feature/Setting: "Payroll Input Data" connector to receive sales or commission variables.
3.14 Oracle HCM Cloud
• Feature/Setting: "Payroll Integration API" to ingest sales data for compensation calcs.
3.15 Sage 50 Payroll
• Feature/Setting: "Import Timesheets/Sales Data" REST endpoint to automate input.
3.16 Wave Payroll
• Feature/Setting: "Payroll Run" trigger via Wave API; fetch sales as input.
3.17 Paylocity
• Feature/Setting: "Payroll API" — post pay entry items with mapped commissions.
3.18 Kronos
• Feature/Setting: "Workforce Ready Payroll API" for time, sales, and bonus event ingest.
3.19 Paycor
• Feature/Setting: "Payroll Entry API" to automate commission line items from sales totals.
3.20 SFTP Server
• Feature/Setting: "New File" trigger for payroll spreadsheets generated from combined sales and HR data files.
3.21 Google Sheets
• Feature/Setting: "New Row Added" as trigger for payroll calculation formulas; output to staff and admins.
3.22 Microsoft Power Automate
• Feature/Setting: "Scheduled Flow" for periodic payroll process triggered by new sales data in SharePoint or Dynamics 365.

Benefits

4.1 Eliminates double handling of pay data and lowers administrative burden.
4.2 Improves payout accuracy and speed, reduces HR costs.
4.3 Supports scalable compensation models driven by real shop performance.
4.4 Enhances financial transparency for staff and management.
4.5 Enables custom pay rules (commissions, bonuses) for aeromodelling specialists.
4.6 Minimizes payroll compliance risks and error rates.