Equipment or resource requisition automations

Purpose

1.1. Streamline and standardize requests for educational equipment, classrooms, IT resources, and teaching materials.
1.2. Ensure rapid fulfillment, approval, and tracking for all adult education staff and faculty requests across campuses.
1.3. Integrate requests with inventory, approval chains, notifications, and supplier ordering.
1.4. Digitize paper-based requisition forms, automate record-keeping, and establish transparent audit trails.

Trigger Conditions

2.1. Submission of requisition request by staff via form, email, chat, or LMS.
2.2. Inventory level drops below threshold for specific equipment/resources.
2.3. Recurring scheduled requests for standard supplies/materials.
2.4. Approval/rejection actions by supervisors or admin personnel.
2.5. Status change in supply/vendor systems (e.g., order shipped, item received).

Platform Variants

3.1. Google Forms
• Feature/Setting: "Form submission trigger"; configure webhook to supervisor approval endpoint.
3.2. Microsoft Power Automate
• Feature/Setting: "When a new response is submitted (Forms) trigger" + "Send for approval (Outlook)"; chain approvals and notify requestor.
3.3. SAP SuccessFactors
• Feature/Setting: "Employee Central Service Center API"; create equipment request ticket on submission.
3.4. Oracle PeopleSoft
• Feature/Setting: "Service Request API"; automate creation and tracking via PeopleSoft Integration Broker.
3.5. ServiceNow
• Feature/Setting: "Catalog Item Request REST API"; autofill catalog item order on each trigger.
3.6. Workday
• Feature/Setting: "Create Requisition API"; automate purchase requisition, approval routing.
3.7. Zendesk
• Feature/Setting: "Ticket API — Create Ticket"; autofill ticket on equipment request.
3.8. Asana
• Feature/Setting: "Task creation via API"; auto-create requisition task and assign to procurement.
3.9. Monday.com
• Feature/Setting: "Item creation webhook"; submit resource request and trigger approval sub-item.
3.10. Slack
• Feature/Setting: "Slash command or Workflow Builder"; trigger form, push to approval channel.
3.11. Microsoft Teams
• Feature/Setting: "Power Automate approval connector"; auto-message approvers, collect decisions.
3.12. Zoho Creator
• Feature/Setting: "Workflow automation with form submission"; route through approval paths.
3.13. Airtable
• Feature/Setting: "Form submission trigger"; auto-update inventory and notify procurement.
3.14. Jotform
• Feature/Setting: "Form webhook"; post-request to requisition endpoint, email requester.
3.15. BambooHR
• Feature/Setting: "Custom workflow/API"; log requests and trigger HR approval.
3.16. Trello
• Feature/Setting: "Butler automation"; auto-create card on resource requisition, assign labels for status.
3.17. DocuSign
• Feature/Setting: "Envelope status changed trigger"; route signed requisition for fulfillment.
3.18. Smartsheet
• Feature/Setting: "Row added trigger — Automation"; log and assign resource requests to responsible party.
3.19. Quick Base
• Feature/Setting: "RESTful API — Record creation"; auto-create equipment requests, track status.
3.20. Freshservice
• Feature/Setting: "Service Request API"; automate new request assignment and monitor lifecycle.
3.21. Okta
• Feature/Setting: "Lifecycle Management API"; request, approve, and provision access for digital resources.
3.22. Salesforce
• Feature/Setting: "Process Builder/Flow"; on object entry, create approval task and notify stakeholders.

Benefits

4.1. Reduces processing time for resource requests and fulfillment.
4.2. Removes manual errors associated with paper systems.
4.3. Enhances transparency and accountability through audit logs.
4.4. Facilitates quick resource allocation for timely course delivery.
4.5. Enables data-driven resource planning for operational efficiency.