Automatic backup of digital records

Purpose

 1.1. Ensure regular, secure, and version-controlled backup of all student, faculty, and school administrative digital records.
 1.2. Prevent data loss due to accidental deletion, hardware failure, security incidents, or natural disasters.
 1.3. Facilitate compliance with educational regulatory requirements for data retention and privacy.
 1.4. Enable swift recovery of critical documentation and records for audit, reporting, or operational continuity.
 1.5. Integrate with diverse data sources: student information systems, learning management systems, financial tools, and HR records.

Trigger Conditions

 2.1. Pre-scheduled time (e.g., daily at 02:00 AM).
 2.2. Event-driven (document modification, upload, or deletion detected).
 2.3. Upon system or user-defined backup requests.
 2.4. Low storage threshold alerts.
 2.5. Change in compliance policy requiring immediate backup.

Platform Variants

 3.1. Google Drive
  – Feature/Setting: Use Google Drive API "Files: list" and "Files: export" for automatic export and backup of selected folders.
  – Sample: Configure OAuth2, schedule API calls for specific directories.

 3.2. Dropbox
  – Feature/Setting: Dropbox API "files/list_folder" and "files/download".
  – Sample: Set access token, poll target folders, trigger regular file downloads.

 3.3. Microsoft OneDrive
  – Feature/Setting: Graph API "List DriveItems" and "Download".
  – Sample: Schedule requests with client credentials for shared drives.

 3.4. Box
  – Feature/Setting: Box API "folders:get" and "files:download".
  – Sample: Authenticate with JWT, loop through folders, store retrieved files.

 3.5. Amazon S3
  – Feature/Setting: S3 SDK "listObjectsV2" and "getObject".
  – Sample: Access bucket, set prefix filter, daily export to backup region.

 3.6. Backblaze B2
  – Feature/Setting: B2 API "b2_list_file_names" and "b2_download_file_by_name".
  – Sample: Use application keys, set up versioned backup jobs.

 3.7. Wasabi
  – Feature/Setting: Wasabi S3-compatible API endpoints for "listObjects" & "getObject".
  – Sample: Connect via S3 client, schedule folder sync for backup.

 3.8. MEGA
  – Feature/Setting: MEGA API (CLI) for directory tree and file get.
  – Sample: Use command line tool for cron-based backup extraction.

 3.9. pCloud
  – Feature/Setting: pCloud API "listfolder" and "file_download".
  – Sample: Access with auth tokens, periodic recursive sync.

 3.10. Synology NAS
  – Feature/Setting: Synology "Cloud Sync" and "Snapshot Replication".
  – Sample: Configure scheduled tasks via DSM dashboard.

 3.11. Nextcloud
  – Feature/Setting: Nextcloud API WebDAV for file listing and retrieval.
  – Sample: Set up basic authentication, script periodic folder pull.

 3.12. OwnCloud
  – Feature/Setting: OwnCloud WebDAV API for records query and fetch.
  – Sample: Configure endpoint & backup user for automation.

 3.13. AWS Backup
  – Feature/Setting: AWS Backup "create-backup-plan" API.
  – Sample: Define resource assignments and schedule in AWS Console.

 3.14. Azure Backup
  – Feature/Setting: Azure Recovery Services "Backup Now" and "Backup Schedule" APIs.
  – Sample: Register VM/Blob, trigger via REST or SDK call.

 3.15. Google Cloud Storage
  – Feature/Setting: GCS JSON API "Objects:list" and "Objects:get".
  – Sample: Service account configured, time-based function triggers.

 3.16. FTP/SFTP
  – Feature/Setting: Use something like lftp/WinSCP CLI "mirror" command.
  – Sample: Scripted scheduled executions to local/remote backup.

 3.17. Acronis Cyber Protect
  – Feature/Setting: API for backup plan scheduling and execution.
  – Sample: Define data set, set automation for export to cloud/NAS.

 3.18. IBM Cloud Object Storage
  – Feature/Setting: SDK or REST API "List Objects" and "Get Object".
  – Sample: IAM roles for automation; schedule with workflow tool.

 3.19. Zoho WorkDrive
  – Feature/Setting: WorkDrive API "list files" and "download files".
  – Sample: OAuth setup, repetitive file batch export.

 3.20. Egnyte
  – Feature/Setting: Egnyte REST API "List Folder Contents" and "Download Files".
  – Sample: Set up API client, automate with daily endpoint pulls.

Benefits

 4.1. Guarantees digital records are always recoverable and up-to-date.
 4.2. Reduces manual intervention and risk of human error.
 4.3. Supports rapid disaster recovery and business continuity in emergencies.
 4.4. Strengthens compliance with legal and accreditation requirements.
 4.5. Simplifies audit preparation and operational reporting.
 4.6. Frees staff to focus on student services and core education mission.