Leave and absence request approval automation

Purpose

1.1. Automate submission, review, approval, and notification for student and staff leave or absence requests within the acupuncture school’s administrative toolkit.
1.2. Centralize documentation, track absences, alert responsible parties, uphold compliance, streamline HR and academic recordkeeping, eliminate manual routing delays.

Trigger Conditions

2.1. Submission of digital leave/absence form by student or staff.
2.2. Edit/update request status in internal database.
2.3. New request recorded in HR or Student Information System (SIS).
2.4. Keyword-matched email or chat message (e.g., “request leave”).
2.5. Calendar/attendance entry flagged as “absent” by instructor.

Platform Variants

3.1. Google Forms
• Feature/Setting: New response trigger → Collect form fields; auto-send to review workflow.

3.2. Microsoft Power Automate / Office 365
• Feature/Setting: Flow template “When a form is submitted”; connect to SharePoint/Outlook for notification/record.

3.3. Zapier
• Feature/Setting: Trigger action “New submission in app” (Forms/Jotform) → route for approval chain.

3.4. Slack
• Feature/Setting: Workflow builder, “Leave request” shortcut; direct to supervisor’s DM for approval.

3.5. Microsoft Teams
• Feature/Setting: Power Automate “When new request in Teams channel”; send adaptive approval card.

3.6. BambooHR
• Feature/Setting: Webhook on “Time Off Request Submitted”; auto-update status, notify HR.

3.7. Workday
• Feature/Setting: Business process configuration for “Absence Request”; integrate with approval chain.

3.8. Airtable
• Feature/Setting: “Form received” trigger; move record to “pending” status, auto-notify admin.

3.9. Trello
• Feature/Setting: Card creation via email or form integration; assign to approver list.

3.10. Asana
• Feature/Setting: Task automation on new intake via form; custom field for approval status.

3.11. Jotform
• Feature/Setting: New submission webhook; send to email, Slack, or HRIS.

3.12. DocuSign
• Feature/Setting: Template for absence request; signer routing/order for approvals.

3.13. Okta Workflows
• Feature/Setting: Trigger flow on HR app form fill; conditional route based on user.

3.14. Zoho People
• Feature/Setting: Time-off module, workflow rules for manager approval, notification on status update.

3.15. SAGE HR
• Feature/Setting: Absence requests auto-routed to manager; reminder notifications enabled.

3.16. Freshservice
• Feature/Setting: Service catalog form “Leave Request”; auto-assign to HR approver group.

3.17. ServiceNow
• Feature/Setting: Catalog item configuration; approval engine for request status changes.

3.18. Email (IMAP/SMTP)
• Feature/Setting: Parse “Leave Request” subject; forward to designated approver automatically.

3.19. Google Calendar API
• Feature/Setting: Event insert as “Leave - [Name]”; auto-invite manager, mark busy.

3.20. Notion
• Feature/Setting: Form integration (MakeForms); move record to approval page, trigger mention.

3.21. Monday.com
• Feature/Setting: Form-to-board automation; item moves column based on approval flow.

3.22. Salesforce
• Feature/Setting: Record-triggered flow on Absence custom object; assign approval task.

Benefits

4.1. Reduces manual workload and errors.
4.2. Ensures requests are trackable and processed promptly.
4.3. Maintains transparency and compliance in absence management.
4.4. Centralizes all request and approval documentation for audits.
4.5. Seamlessly updates relevant calendars and HR/school records.