Purpose
1. Automated supply inventory monitoring and restocking requests ensure fitness centers have uninterrupted access to essential equipment and materials.
2. Monitors stock levels for items like mats, weights, towels, and sanitizers using real-time data sources.
3. Detects low inventory, sends alerts, and automatically initiates supplier reorder workflows.
4. Reduces manual checks, eliminates shortages, standardizes ordering cycles, and centralizes tracking for all classes and supply rooms.
Trigger Conditions
1. Inventory level drops below configurable threshold for any tracked SKU.
2. Scheduled periodic (daily/weekly) inventory sync finds discrepancies between virtual and on-site counts.
3. New equipment delivery confirmation or instructor-supplied add/removal updates.
4. Real-time sensor/API notification indicating out-of-stock or soon-to-be exhausted status.
Platform Variants
1. Google Sheets
• Apps Script: OnEdit trigger for inventory column; auto-email when threshold is reached.
2. Airtable
• Automations: Inventory table “When record matches condition” triggers webhook to reorder.
3. Microsoft Power Automate
• Power Automate Flow: “When an item is modified” in SharePoint/Excel inventory, triggers supplier email.
4. Zoho Inventory
• API: “onLowStock” webhook posts to order creation API.
5. QuickBooks Commerce
• App Event: Low Stock Notification triggers automatic PO draft in app ecosystem.
6. SAP Business One
• Service Layer API: Subscribe to InventoryUpdate event, send XML PO to vendor.
7. Oracle NetSuite
• SuiteScript: “AfterSubmit” inventory record script triggers restock PO if below min stock.
8. Shopify
• Admin API: Inventory Level webhook triggers for threshold, creates draft order via API.
9. Square
• Inventory API: Monitor stock level, when `
< reorder_point` call PurchaseOrder API.
10. Slack
• Incoming Webhook: Post alert to inventory channel; shortcut button triggers supplier DM.
11. Twilio SMS
• Notify API: Sends low stock SMS to logistics manager’s mobile.
12. SendGrid
• Single Send API: Sends batch email alerts to suppliers listed for specific items.
13. Trello
• Butler Automation: If “quantity” card value drops, auto-add “Order” card to procurement list.
14. Jira Service Management
• Automation Rule: Triggers “Supply Order” ticket if inventory issue flagged.
15. Odoo
• Automated Actions: Triggers Purchase Order via the stock level Odoo model.
16. Monday.com
• Automation Recipes: “When column changes” for inventory, auto-create item on supplier board.
17. ServiceNow
• Flow Designer: Monitors Inventory table, generates procurement request record.
18. Zoho Creator
• Deluge Script: On inventory update, sends order request via HTTP post to supplier.
19. Amazon SNS
• Topic: Inventory item triggers publish; supplier endpoint subscribes to restock topic.
20. Mailgun
• Messages API: Sends custom reorder emails with PO details to supplier contacts.
21. Salesforce
• Process Builder: Low inventory on object updates triggers outbound restock notification.
22. HubSpot
• Workflow Automation: Inventory/Equipment property update sends internal alert, auto-email supplier.
Benefits
1. Eliminates manual inventory checks and ordering steps.
2. Decreases supply shortages, reducing class cancellations or suboptimal experience.
3. Ensures full audit trails for each restock event.
4. Shortens lead times with instant supplier notifications.
5. Allows scalable multi-location management and centralized supply tracking.
6. Enables data-driven reordering to lower costs and prevent overstock.
Administrative & Workflow Optimization