Administrative WorkflowPurpose
1.2. Minimize manual effort and errors, ensure compliance, transparent tracking, and timely notifications.
1.3. Centralize leave records for audits, payroll, and HR reporting; facilitate leave planning; integrate with calendar and HR systems.
1.4. Standardize multi-step request, notification, approval/rejection, and escalation logic fit for academic cycles and policy adherence.
Trigger Conditions
2.2. Submission of leave via HR software API endpoint.
2.3. Entry in Google Sheet or similar database row indicating new leave request.
2.4. New email with specified subject or keyword detected in monitored inbox.
2.5. Slack or Microsoft Teams message in a designated channel with leave intent.
Platform Variants
• Feature: Form submission trigger.
• Setting: Configure webhook to fire on new submission.
3.2. Microsoft Power Automate
• Feature: “When a new response is submitted” (Forms).
• Setting: Connect to “Start approval” workflow, targeted at supervisor.
3.3. Slack
• Feature: Slash command integration; workflow builder approval steps.
• Setting: Integrate "/leave" command posting data to webhook.
3.4. Zapier
• Feature: Catch webhook/trigger on form or email.
• Setting: Map new Zap trigger to notification flow with approval step.
3.5. Trello
• Feature: Card creation in “Leave Requests” board triggers workflow.
• Setting: Monitor list with Butler automation to notify reviewer.
3.6. Jotform
• Feature: New submission webhook/API.
• Setting: Forward submission data to approval app via webhook.
3.7. DocuSign
• Feature: Template-based workflow for sign-off.
• Setting: Use eSignature routing APIs for digital approval.
3.8. BambooHR
• Feature: “Time Off Request” API endpoint.
• Setting: Configure webhooks to trigger on request, notify manager.
3.9. Workday
• Feature: Business process for leave requests via API.
• Setting: Integrate Workday “Absence Request” endpoint with notification logic.
3.10. Monday.com
• Feature: Item creation in “HR Requests” board, automation recipe.
• Setting: Use board webhook to trigger notification to approver.
3.11. Asana
• Feature: Task creation in “Leave Approvals” project.
• Setting: Automate notification to reviewers, comment thread for decision.
3.12. Salesforce
• Feature: Custom object workflow trigger.
• Setting: Apex or Process Builder to route approval tasks.
3.13. ServiceNow
• Feature: HR Service Delivery or Flow Designer.
• Setting: “Create Record” in HR Case, route via approval flow.
3.14. Microsoft Teams
• Feature: Power Automate “When a message is posted” connector.
• Setting: Listen to channel and automate reactions, DM manager for approval.
3.15. Gmail
• Feature: Filter and trigger on email with “Leave Request” subject.
• Setting: Use Apps Script or webhook to forward details to reviewer.
3.16. Outlook
• Feature: Rules + Power Automate “When new email arrives.”
• Setting: Move flagged items into approval flow.
3.17. Notion
• Feature: New database entry API event.
• Setting: Webhook on insert to trigger next steps, assign approval.
3.18. Google Calendar
• Feature: “Create event” API for leave placement post-approval.
• Setting: Synchronize with HR database and notification system.
3.19. ClickUp
• Feature: Task automation via API/webhook.
• Setting: Track, assign, and monitor leave requests via workflows.
3.20. SAP SuccessFactors
• Feature: Time Off API endpoint for submission and tracking.
• Setting: Automate approval task assignment and status update.
Benefits
4.2. Reduces administrative overhead and tracks leave history for audits.
4.3. Ensures consistent adherence to policies; improves transparency and accountability.
4.4. Allows real-time notifications and up-to-date calendar integration.
4.5. Increases overall HR efficiency; minimizes risk of missed/duplicated leave entries.