Admissions and Enrollment AutomationPurpose
1. Automate online application form intake and validation for architecture school enrollment to eliminate manual data entry, reduce errors, and streamline admissions workflow.
2. Automated collection, preliminary screening, validation, and routing of prospective student applications using pre-configured logic.
3. Centralized application intake and automatedly validating document authenticity, required field completion, and compliance.
4. Automates notification to applicants about application status or missing information, and provisions analytics dashboards for admissions staff.
Trigger Conditions
1. Form submission on the school’s admissions page.
2. New entry recorded in Google Sheets, Airtable, or CRM.
3. Uploaded documents detected in cloud storage or email inbox.
4. Scheduled check for incomplete applications and initiates reminder automation.
Platform Variants
1. Google Forms
• Sample: Configure “OnSubmit” event to start automation flow.
2. Typeform
• Sample: Generate and assign webhook URL in Typeform’s integration tab.
3. JotForm
• Sample: Use JotForm’s “Webhook” to notify automator on new intake.
4. Microsoft Forms
• Sample: Select “When a new response is submitted” in Power Automate.
5. Airtable
• Sample: “When record created in Admissions base” event.
6. Smartsheet
• Sample: Automate monitoring new rows in the Applications sheet.
7. DocuSign
• Sample: Configure Connect webhook for auto-validation of signed documents.
8. Dropbox
• Sample: Monitor /Applications/ folder with Dropbox API.
9. Box
• Sample: Set up Box Events webhook to trigger automation.
10. Salesforce
• Sample: Automatedly create case with Web-to-Lead forms for applications.
11. HubSpot
• Sample: Configure workflow to handle “Admission Application” property.
12. Zoho CRM
• Sample: Use “On Lead Creation” trigger for automated form intake.
13. SAP SuccessFactors
• Sample: Use event “Application Created” for workflow triggers.
14. Slack
• Sample: Send automated alerts of new applicants to #admissions channel.
15. Microsoft Teams
• Sample: Push notifications for new intake via Teams webhook.
16. Gmail
• Sample: Process and validate applications emailed as attachments automatically.
17. Outlook 365
• Sample: Trigger flow on “new mail with attachment” in specific folder.
18. SendGrid
• Sample: Use “/mail/send” API to inform applicants of submissions/deficiencies.
19. Trello
• Sample: Automate creation of application review cards in Trello board.
20. Asana
• Sample: Use “Task added” trigger for workflow automation.
21. Zapier
• Sample: Connect and automate intake, validation, and notification steps.
22. Make (Integromat)
• Sample: Automated validation scenario with conditional branches.
23. AWS Lambda
• Sample: Trigger Lambda function on S3 upload for validation logic.
Benefits
1. Reduces manual workload by automating intensive intake and validation.
2. Increases application processing accuracy via automated form validation logic.
3. Accelerates time-to-decision with instant data verification and applicant updates.
4. Improves applicant experience by sending automated notifications and reminders.
5. Enhances compliance with automated checks for required documents and criteria.
6. Provides real-time insights through automated dashboards and audit trails.
7. Automates escalations for incomplete or flagged applications to admissions teams.
8. Integrates with broader enrollment systems for seamless automation of entire admissions lifecycle.