Syncing inventories between internal databases and public marketplaces

Purpose

1. Enable seamless bi-directional synchronization of aircraft inventory data between internal company databases (ERP/CRM) and public marketplaces to prevent data inconsistencies, reduce manual work, and ensure real-time listing accuracy.

2. Streamline listing creation, updates, status changes (available/sold/under offer), price adjustments, and descriptions across all platforms automatically.

3. Facilitate compliance with marketplace listing standards and tailor formatting, media, and documentation for each channel.

4. Support rapid onboarding of new aircraft by instant listing on all selected marketplaces, as well as immediate delisting when inventory changes internally or externally.

5. Aggregate performance metrics and change logs from all endpoints for audit and optimization.

Trigger Conditions

1. New aircraft added or existing aircraft listing modified/deleted in the internal database.

2. Scheduled synchronization events (e.g., hourly, daily, or real-time with hooks/websockets).

3. External marketplace listing updates (status, price, features, etc.) detected via polling or webhook notifications.

4. Manual sync commands executed by authorized staff.

5. Regulatory or compliance events requiring urgent updates across all listings.

Platform Variants

1. Salesforce

• API: REST API / Bulk v2.0; Configure Outbound Messages for change triggers and use Salesforce Connect for real-time sync.
  

2. Microsoft Dynamics 365

• Feature: Data Export Service (OData API); Set up alerts on CRM inventory entity changes and custom plugins for push operations.
  

3. SAP ERP

• Function: Integration Suite (Open Connectors/ODATA) for outbound and inbound aircraft entity sync.
  

4. HubSpot

• API: CRM Object API; Use Webhooks on “Deal” or custom objects for trigger and PATCH for updates.
  

5. Zoho CRM

• API: Inventory and Custom Module Webhooks; Enable workflow rules for instant push/pull.
  

6. Airtable

• API: REST API; Setup outgoing/incoming sync with automations on table edits.
  

7. MySQL/MariaDB/Postgres

• Trigger: Database Triggers, binlog tailing; Use ODBC or REST bridges for syncing with external APIs.
  

8. Google Sheets

• API: Sheets API and Apps Script Triggers; Watch cell/range updates, fire sync job on change.
  

9. Jetnet

• Function: XML/CSV API Export/Import modules; Run Jobs to download, transform, and upload inventory files automatically.
  

10. Controller.com

• API: Web Listing REST APIs (upon registration); Configure push of new listings and listen for status updates with periodic polling.
  

11. AvBuyer

• Integration: Bulk Upload via FTP/XML, API (for partners); Maintain a transformation map for field matching.
  

12. Aircraft.com

• API: Standard XML feed or custom REST API for large brokerages; Schedule hourly pushes of inventory.
  

13. eBay Motors

• API: Trading API and Inventory API; Automate add/update/delete of listings and fetch listing status.
  

14. Facebook Marketplace

• API: Commerce Manager API (for Page-based listings); Configure webhook to sync status/price.
  

15. Shopify

• API: Admin API (Products/Inventory); On internal addition, create new products, map aircraft SKUs.
  

16. WooCommerce

• API: REST API for Products/Inventory; Trigger on database update to sync product listing or status.
  

17. Amazon Marketplace (Aviation Parts)

• Integration: Selling Partner API (Listings); Sync inventories via POST/GET inventory supply.
  

18. Xero

• API: Inventory Management API; Update inventory count when sales or purchase orders logged in external sources.
  

19. QuickBooks Online

• Function: Inventory APIs; Sync product changes, watch for SKU changes to trigger sync.
  

20. Netsuite

• Feature: SuiteTalk Web Services; Set up scheduled scripts for inventory item updates and push log.
  

21. FTP/SFTP Servers

• Function: Watch folder/file saves; On detection, auto-process new inventory files and push updates to endpoints.
  

22. Email (SMTP/IMAP)

• Setting: Watch for inventory csv/xml attachments via specific mailbox/folder, parse and route changes to APIs.
  

23. Webflow

• API: CMS API; Sync aircraft collection items with structure mapping.
  

24. Monday.com

• API: Board Change Webhooks; On item/row updates, sync to listing destinations.
  

Benefits

1. Eliminates human error and manual duplication of listing data across platforms.

2. Ensures pricing, status, and availability are accurate and up-to-date everywhere.

3. Accelerates time-to-market for new inventory and instant removal of outdated stock.

4. Reduces staff workload, freeing up resources for higher value client interactions.

5. Improves client confidence, sales cycles, and compliance through auditable, consistent data flows.

6. Enables advanced analytics by centralizing inventory state and activity logs from all sources.