Automated inventory replenishment for duty-free and food outlets

Purpose

 1.1. Enable real-time, automated replenishment of inventory for duty-free and food outlets in airports, ensuring continuous stock levels with minimal human intervention.
 1.2. Integrate point-of-sale (POS), warehouse, and supplier systems to monitor inventory, trigger reorders, and confirm receipt.
 1.3. Enhance accuracy, reduce stock-outs, speed up restocking, and optimize storage to support high passenger volumes and diverse product ranges.
 1.4. Provide end-to-end workflow visibility for managers, suppliers, and operations teams to ensure compliance, reporting, and rapid exception handling.

Trigger Conditions

 2.1. Inventory item quantity falls below a predefined threshold.
 2.2. Sales velocity or sudden surge events detected via POS analytics.
 2.3. Manual flag raised by shopfloor staff through mobile app or dashboard.
 2.4. Scheduled audits revealing discrepancies or seasonal spikes.
 2.5. External signal (flight delays/cancellations) affecting demand forecasts.

Platform Variants

 3.1. Microsoft Power Automate
 • Trigger: “When a new item is added or modified” in SharePoint or Dynamics 365.
 • Action: “Send an HTTP request” to warehouse API to reorder stock.
 3.2. Zapier
 • App: Shopify “Inventory Level Updated” action; connect to Gmail “Send Email” for supplier notifications.
 3.3. AWS Lambda
 • Event trigger: S3 upload or API Gateway POST for inventory alerts.
 • Action: Invoke custom replenishment script and SNS notification to warehouse teams.
 3.4. Google Cloud Functions
 • Trigger: Firestore “onWrite” for stock levels.
 • Action: Call external REST API for vendor order placement.
 3.5. Twilio
 • Feature: “Programmable SMS” configured to alert managers of low-stock events.
 3.6. Shopify
 • App: “Inventory Management API” — use “adjust inventory levels” endpoint on threshold breach.
 3.7. Oracle NetSuite
 • Module: Inventory Management — automate “Replenishment Requests” using SuiteScript on reorder point hits.
 3.8. SAP S/4HANA
 • Function: “MRP Run” scheduled automation to trigger purchase requisitions through API.
 3.9. Salesforce
 • Feature: “Platform Events” for low inventory; auto-create Cases for supply chain follow-up.
 3.10. ServiceNow
 • Feature: “Flow Designer” workflow for automated procurement requests on inventory event triggers.
 3.11. Slack
 • Bot: “Incoming Webhooks” — send alerts to operations channel when stock dips below set levels.
 3.12. SendGrid
 • Action: “Automated transactional email” sent to vendors with custom reorder details.
 3.13. Airtable
 • Automation: Script block to detect stock drops and trigger supplier form requests.
 3.14. Monday.com
 • Automation: “Inventory status changed” trigger tied to auto-notification to procurement team.
 3.15. Integromat (Make)
 • Scenario: “Watch records” in POS, “Create record” in supplier order sheet.
 3.16. QuickBooks
 • API: “Create Purchase Order” when preset product count is reached.
 3.17. Smartsheet
 • Automation: “Cell value changes” triggers alert to logistics managers
 3.18. HubSpot
 • Trigger: Custom integration “Inventory alert” creates new ticket and tags logistics personnel.
 3.19. Google Sheets
 • Script: Google Apps Script “onEdit” triggers REST API call for supplier order.
 3.20. Jira
 • Automation: “Issue creation” when product hits minimum quantity, assign to procurement group.

Benefits

 4.1. Eliminates manual tracking, ensuring timely inventory replenishment.
 4.2. Minimizes lost sales due to stockouts and overstocking risks.
 4.3. Enhances operational efficiency with rapid, cross-team notifications.
 4.4. Centralizes vendor communication, improving accuracy and accountability.
 4.5. Supports scalable, audit-friendly, regulatory-compliant inventory management.