Drug usage and wastage reports automation

Purpose

1.1. Automate collection, aggregation, and reporting of drug usage and wastage data across operating rooms and anesthesia teams.
1.2. Ensure compliance with regulatory standards for controlled substance management and hospital auditing.
1.3. Provide real-time analytics to inform procurement, reduce costs, and minimize wastage.
1.4. Schedule regular and ad-hoc reports for stakeholders, including pharmacy, quality assurance, and department heads.

Trigger Conditions

2.1. Completion of anesthesia documentation in electronic health record (EHR).
2.2. Submission of drug administration details in anesthesia information management system (AIMS).
2.3. At set intervals (e.g., daily or weekly) or on-demand by user action.
2.4. Inventory count updates from automated dispensing cabinets (ADCs) or barcode scanners.

Platform Variants

3.1. Epic Systems (EHR)
• API: "Clarity Data Extracts"
• Configure automated data pull post-case closure.
3.2. Cerner Millennium
• API: "PowerChart EHI Export"
• Setup: Export medication usage after case log finalization.
3.3. Meditech
• Feature: "DQ Query Tool"
• Schedule queries for anesthesia drug logs.
3.4. Allscripts Sunrise
• API: "Integration Adapter for Orders/Results"
• Event-driven pull on documentation save.
3.5. Philips IntelliSpace AIMS
• API: "Anesthesia Data Export"
• Trigger workflow on drug chart completion.
3.6. GE Centricity
• Feature: "Custom Reports"
• Automate export on drug administration events.
3.7. Omnicell ADC
• API: "Automated Dispenser Interface"
• Schedule export after each inventory update.
3.8. Pyxis (BD)
• Feature: "Data Exchange Services"
• Configure periodic usage data transfer.
3.9. McKesson MedCarousel
• API: "Inventory Usage Export"
• Auto-send data after replenishment cycles.
3.10. Tableau
• API: "Web Data Connector"
• Import CSV reports for dashboard visualization.
3.11. Microsoft Power BI
• Function: "Scheduled Dataflow Refresh"
• Pull processed EHR extracts for visual analytics.
3.12. Google BigQuery
• API: "Data Upload Job"
• Schedule ingestion from exported EHR/AIMS logs.
3.13. AWS S3
• Function: "Event Notification"
• Trigger on new file upload from AIMS/EHR systems.
3.14. Snowflake
• Feature: "Snowpipe"
• Autoload EHR drug usage files.
3.15. ServiceNow
• API: "Table API"
• Ingest metrics for compliance tracking tickets.
3.16. Slack
• API: "Incoming Webhook"
• Notify teams upon reporting run completion.
3.17. PagerDuty
• API: "Event API"
• Set alert on reporting anomaly or regulatory breach.
3.18. Microsoft Teams
• Feature: "Automated Channel Message"
• Distribute summaries to anesthesia group.
3.19. Splunk
• API: "HTTP Event Collector"
• Send log events for activity auditing.
3.20. Google Sheets
• API: "Apps Script Trigger"
• Auto-populate wastage reports for compliance review.
3.21. Salesforce Health Cloud
• API: "Bulk Data Load Jobs"
• Store analytics for patient-centric risk models.
3.22. SendGrid
• API: "Mail Send"
• Email scheduled compliance summaries to stakeholders.
3.23. Twilio SMS
• Feature: "Programmable Messaging"
• Alert pharmacy/admin on wastage threshold breach.
3.24. SAP BusinessObjects
• Feature: "Scheduled Report Jobs"
• Push automated reports via email or SFTP.

Benefits

4.1. Eliminates manual data collation and entry errors.
4.2. Ensures reporting consistency for audits and regulatory reviews.
4.3. Enables fast, actionable insight for procurement and waste reduction.
4.4. Increases transparency and accountability among clinical staff.
4.5. Supports scalable reporting for multi-location hospital networks.