Animal Intake & Adoption ManagementPurpose
1.2. Automate data flow into intake tracking systems and dashboards for real-time monitoring.
1.3. Collect supporting details (photos, health status, finder info) and sync with shelter management platforms.
1.4. Standardize intake record-keeping, support compliance, and enable immediate next-action triggers (quarantine, vet check).
1.5. Ensure alerts, status updates, and integration with adoption workflows, volunteer tasks, and donor engagement.
Trigger Conditions
2.2. Intake data received by email or SMS with animal info attached.
2.3. Document/photo uploaded to cloud storage (e.g., Google Drive/Dropbox) in intake directory.
2.4. Data entry into shelter management platform.
2.5. Third-party agency submits intake via API or secure portal.
Platform Variants
3.1. Google Forms
• Feature/Setting: Configure "On Submit" trigger to send form data to Google Sheets and webhook.
3.2. Jotform
• Feature/Setting: Enable webhook integration on form submission; direct data to animal intake endpoint.
3.3. Typeform
• Feature/Setting: Use Typeform Responses API to fetch new submissions, trigger intake workflows.
3.4. Microsoft Forms
• Feature/Setting: Use Form Submission Event trigger and push to Excel Online or Power Automate.
3.5. Formstack
• Feature/Setting: Activate Formstack API webhook for instant notification and data push.
3.6. Airtable
• Feature/Setting: Use Airtable Form; configure automations to create new intake records and trigger scripts.
3.7. Salesforce
• Feature/Setting: Use Web-to-Lead or custom object forms; configure Flow Builder to route entries.
3.8. Zoho Creator
• Feature/Setting: Automate on "OnFormSubmit" event; call backend workflows or external webhook.
3.9. HubSpot Forms
• Feature/Setting: Set up form submission trigger and connect with workflow to post-process intake data.
3.10. AnimalShelterManager API
• Feature/Setting: POST /animal endpoint on new intake; update lifecycle status and notify staff users.
3.11. Shelterluv API
• Feature/Setting: POST to /intakes endpoint for record creation, then trigger post-intake taskflows.
3.12. Petfinder Pro
• Feature/Setting: Integrate via Listings API to create/update intake record with attached details.
3.13. Smartsheet
• Feature/Setting: Intake form auto-fills sheet row; set up automation for next steps and notifications.
3.14. Slack
• Feature/Setting: Listen for form submissions, post new intake alert to #intakes channel via Incoming Webhook.
3.15. Microsoft Teams
• Feature/Setting: Trigger notification card in dedicated intake team on new form submit via Connector.
3.16. Trello
• Feature/Setting: Create new intake card on specific board/list using Trello API.
3.17. Asana
• Feature/Setting: Use "Create Task" action for each intake; set up custom field mapping to track details.
3.18. Google Sheets
• Feature/Setting: Auto-append submission as new row, set up script to move to master intake register.
3.19. Dropbox
• Feature/Setting: Monitor intake folder; upon new file upload, initiate parsing and form population.
3.20. DocuSign
• Feature/Setting: Use DocuSign Connect to trigger workflow on completed intake packet sign-off.
Benefits
4.2. Centralized digital records enhance compliance and audit readiness.
4.3. Enables immediate operational actions (isolation, medical exam scheduling) as soon as intake is logged.
4.4. Real-time notifications to staff, volunteers, and external agencies—reduces information lag.
4.5. Streamlines future steps for matching, fostering, and adoption from unified intake data.