Animal Intake, Care & Adoption AutomationPurpose
Trigger Conditions
2.2. Incoming email with attachments tagged with intake or story subject
2.3. Direct message (DM) or post to organization’s social profiles using specified hashtag
2.4. SMS/MMS to designated number containing relevant content
2.5. Upload to secure folder, shared drive, or cloud storage flagged as a new intake
2.6. API call from partner shelter or rescue notifying new media/story
2.7. Webhook from intake management platform for new animal
2.8. Mobile app input triggered by authorized users
Platform Variants
• Feature/Setting: Enable file uploads, require specific fields for animal stories; map to drive folder, set submission notification.
3.2. Jotform
• Feature/Setting: Build form with file upload and text fields, configure email routing and webhook endpoint.
3.3. Typeform
• Feature/Setting: Media and narrative collection via conversational forms, webhook integration for real-time transfer.
3.4. Microsoft Forms
• Feature/Setting: Attach file upload; connect with Power Automate to route to review folder.
3.5. Airtable
• Feature/Setting: Intake base with attachment and long text columns, automate record creation on form entry.
3.6. Salesforce Nonprofit Cloud
• Feature/Setting: Case record creation with attachment via web-to-case; custom intake page.
3.7. Zendesk
• Feature/Setting: Ticket submission with attachments, custom intake ticket form, trigger workflows on new ticket.
3.8. Dropbox
• Feature/Setting: Shared folder for uploads, Zapier webhook triggers on file addition.
3.9. Google Drive
• Feature/Setting: “New file in folder” watch, connect to document parser for intake.
3.10. Box
• Feature/Setting: File upload trigger, metadata tagging for animal stories.
3.11. Slack
• Feature/Setting: Message with media to dedicated channel, Slack API event trigger.
3.12. Microsoft Teams
• Feature/Setting: Channel post with attachment, Teams webhook for intake event.
3.13. Instagram
• Feature/Setting: Hashtag trigger using Graph API to detect relevant post, ingest photo and caption.
3.14. Facebook
• Feature/Setting: Messenger bot submission, Facebook Graph API for page mentions or hashtag.
3.15. Twitter (X)
• Feature/Setting: Tweet with monitored hashtag; ingest media and text via API.
3.16. Twilio SMS/MMS
• Feature/Setting: SMS/MMS trigger with media; parse inbound, send intake confirmation.
3.17. SendGrid
• Feature/Setting: Inbound email parse; webhook to extract media and story.
3.18. Zoho Forms
• Feature/Setting: File upload field, configure workflow to email and API endpoint on submit.
3.19. Cognito Forms
• Feature/Setting: Media and story collection with file field; webhook integration for intake.
3.20. SharePoint
• Feature/Setting: Document library upload, automate metadata extraction with Power Automate.
3.21. Monday.com
• Feature/Setting: Intake board with file and story columns; automation to notify team on new item.
3.22. Asana
• Feature/Setting: Task creation via form submission containing files; rule to set project and notify staff.
3.23. Notion
• Feature/Setting: Link submissions via integration, auto-create entry in Animal Intake database.
3.24. Smartsheet
• Feature/Setting: Form for photo upload/story, triggers alert and adds row to intake sheet.
Benefits
4.2. Centralize multimedia and story collection across all digital touchpoints.
4.3. Ensure no submission is missed via automated tracking/alerts.
4.4. Maintain standardized formats for downstream animal profile and promotion work.
4.5. Enhance community engagement by supporting wide variety of submission channels.
4.6. Store and protect all incoming media and stories securely per compliance needs.
4.7. Enable rapid vetting and publishing of new stories/photos for adoption visibility.
4.8. Support scalability as intake grows, no manual process bottlenecks.