Automated movement permits and transport documentation

Purpose

1.1. Enable automated generation, approval, dispatch, and archiving of animal movement permits and relevant transport documentation for livestock transferred between grazing leases or off-property; ensure compliance with regulatory, traceability, and biosecurity standards.
1.2. Integrate validation, owner/renter notifications, authority sign-off, secure digital file creation, and delivery across email, SMS, cloud, and compliance channels.

Trigger Conditions

2.1. New agistment booking created.
2.2. Scheduled or unscheduled movement request submission.
2.3. Manual operator initiation.
2.4. Document expiry or compliance deadline.
2.5. Third-party (government or regulator) data sync completion.

Platform Variants

3.1. DocuSign
• Feature/Setting: eSignature API—automate digital signing and workflow for permits.
3.2. Adobe Acrobat Sign
• Feature/Setting: REST API—trigger agreement creation, template population, and automated signer routing.
3.3. Microsoft Power Automate
• Feature/Setting: 'Create file' and 'Approval' actions—sync movement forms from farm management software and automate approval steps.
3.4. Google Drive
• Feature/Setting: Drive API—create/folder organization and PDF archiving for permits; share document links with stakeholders.
3.5. SendGrid
• Feature/Setting: Mail Send API—dispatch finalized documents to livestock owners, managers, and regulatory bodies via email.
3.6. Twilio
• Feature/Setting: Programmable SMS API—push SMS alerts on approval, rejection, or changes in permit status to all parties.
3.7. AWS Lambda
• Feature/Setting: Serverless event processing—trigger compliance checks and authorization chains after document creation.
3.8. Zapier
• Feature/Setting: Webhook/Code by Zapier—route data between booking forms, signature platforms, and cloud drives.
3.9. Salesforce
• Feature/Setting: Flow automation—push/pull agistment scheduling data and update compliance status fields.
3.10. Slack
• Feature/Setting: Incoming Webhooks—post real-time notifications on Slack channels for team/manager awareness.
3.11. Dropbox
• Feature/Setting: File Requests/Save API—store finalized documents and enable stakeholder file uploads.
3.12. PandaDoc
• Feature/Setting: API—generate transport templates and automate collection of digital signatures.
3.13. Smartsheet
• Feature/Setting: Automated workflows—track permit progress and trigger escalations.
3.14. Box
• Feature/Setting: Box API—secure archiving of regulatory docs and auto-sharing with compliance officers.
3.15. Formstack
• Feature/Setting: Document Generation and Signature—populate, generate, and route required forms.
3.16. Monday.com
• Feature/Setting: Automation builder—update movement status directly from permit workflow results.
3.17. Trello
• Feature/Setting: Card Automation—create/rearrange cards at key stages (requested, approved, dispatched).
3.18. Azure Logic Apps
• Feature/Setting: Integration with third-party form systems and email notification chains.
3.19. HubSpot
• Feature/Setting: Workflow Automation API—trigger emails and updates in CRM based on movement permit status.
3.20. SharePoint
• Feature/Setting: Document Library automation—instant permit uploads, versioning, and permission assignment.

Benefits

4.1. Reduces manual paperwork and administrative errors.
4.2. Accelerates authorization and response times.
4.3. Ensures always-on compliance and traceability.
4.4. Provides secure, auditable recordkeeping.
4.5. Enhances stakeholder transparency and communication efficiency.