Animal Shelter & Welfare ManagementPurpose
1. Enable seamless, automated intake of animals into shelter systems upon arrival, capturing species, breed, age, condition, ID tags, and creating permanent records.
2. Automatically match intake data with lost pet reports, vaccination histories, and microchip registries for efficient reunification and compliance.
3. Trigger notifications to staff, initiate medical evaluation workflows, assign kennel spaces, and update shelter inventory in real time.
4. Centralize animal identification photos and documentation; ensure all data is audit-ready and accessible for authorities.
5. Enforce data integrity and compliance with public animal welfare regulations and reporting standards.
Trigger Conditions
1. Staff inputs new animal via form, mobile photo, or microchip scan.
2. Scanner or RFID device detects animal collar/barcode upon entry.
3. External agencies or public submit found-animal report through web portal.
4. Scheduled batch sync from regional animal databases.
Platform Variants
1. Salesforce
- Feature/Setting: “Service Cloud Case Creation”; configure to log new animal as a case with fields for photos, RFID, intake details.
2. Airtable
- Feature/Setting: “Form View Submission”; auto-add new record linking species, intake time, and staff ID.
3. Microsoft Power Automate
- Feature/Setting: “Automated Flow”; trigger on Form submission or incoming email with intake data, push to Dynamics 365.
4. Google Forms + Google Sheets
- Feature/Setting: “Form Response Trigger”; structured intake form auto-populates Sheets for further automation.
5. Zoho Creator
- Feature/Setting: “Custom App Form”; embed fields for animal details, images, tag numbers, auto-trigger follow-ups.
6. ServiceNow
- Feature/Setting: “Record Producer”; create incident for each new intake with required attachments and location details.
7. Microsoft Dynamics 365
- Feature/Setting: “Customer Service Case”; configure entity for animals, process intake with mandatory compliance checks.
8. ArcGIS Survey123
- Feature/Setting: “Geo-enabled Form”; capture location data, photo, intake type for mapping animal origins.
9. Twilio
- Feature/Setting: “SMS/Webhook Trigger”; allow SMS intake from staff, parse details via webhook, append to shelter log.
10. Zapier
- Feature/Setting: “New Form Entry”; detect new submission, push structured data into cloud animal welfare database.
11. DocuSign
- Feature/Setting: “Envelope Sent/Completed”; digitize intake consent forms, auto-store signed PDFs in shelter DMS.
12. AWS Lambda
- Feature/Setting: “API Gateway Trigger”; process barcode scans, insert animal profile in main database.
13. Monday.com
- Feature/Setting: “Item Creation”; workflow adds new animal to board, links to intake checklist.
14. Notion
- Feature/Setting: “Database Item Creation”; template for animal records, embed intake photo, automate notifications.
15. Slack
- Feature/Setting: “Incoming Webhook”; post real-time intake alert in animal control channel.
16. Trello
- Feature/Setting: “Card Creation via API”; add card per intake event, assign medical/kennel staff.
17. Smartsheet
- Feature/Setting: “Form Submission”; row for every new intake, auto-calculate capacity and stats.
18. HubSpot
- Feature/Setting: “Custom Object/Workflow”; map animal intakes to contacts, automate follow-ups.
19. Google Cloud Vision
- Feature/Setting: “Image Annotation API”; tag photos with breed info, verify against microchip registry.
20. Microsoft Forms
- Feature/Setting: “Automated Workflow to Excel/Shares”; new entry triggers record update and notification email.
Benefits
1. Reduces manual entry errors with guided automation and validation.
2. Accelerates reunification and compliance by instant data cross-referencing.
3. Automates critical notifications and optimizes staff allocation.
4. Ensures robust audit trail for public reporting and inspections.
5. Centralizes data while integrating with multiple municipal and welfare systems.