Scheduling and reminders for vaccinations and treatments

Purpose

1. Ensure every rescued animal receives timely vaccinations and treatments essential for health and compliance.

2. Automate scheduling, reminders, confirmations, and follow-up notifications for veterinarians, staff, and foster homes.

3. Reduce missed treatments, optimize resource use, and maintain audit trails for regulatory and welfare documentation.

4. Integrate all communications into case management, support compliance reporting, and enable traceability for every medical event.

Trigger Conditions

1. New animal intake or registration in the rescue system.

2. Upcoming vaccination or treatment date matches a lead time threshold (e.g., 7 days before due).

3. Missed or overdue vaccination/treatment identified in database.

4. Change in veterinarian schedule or available clinics.

5. Request for manual scheduling or rescheduling by staff.

Platform Variants

1. Twilio (SMS/Messaging)

• Feature/Setting: Use Programmable Messaging API; configure scheduled SMS notifications to staff/foster contacts with vaccine reminders.
  
• Sample: API endpoint `POST /Messages` with appointment parameters.
  

2. SendGrid (Email)

• Feature/Setting: Send automated reminder emails using Dynamic Templates and Send API.
  
• Sample: Use Scheduled Send API to queue and personalize messages per animal record.
  

3. Google Calendar

• Feature/Setting: Calendar API to create and update vaccination events, automatic reminders via email/notification.
  
• Sample: Endpoint `events.insert` with invitee emails.
  

4. Microsoft Outlook/Exchange

• Feature/Setting: Graph API to add appointments to shared calendars and trigger reminders on mobile devices.
  
• Sample: `/me/events` POST with category "Animal Medical".
  

5. Salesforce

• Feature/Setting: Workflow Rules/Flows to create tasks and send emails or SMS reminders for treatment dates.
  
• Sample: Flow Builder scheduled trigger on contact/animal object.
  

6. Zoho CRM

• Feature/Setting: Workflow/Blueprint setup for timed emails, SMS, or portal alerts on health milestones.
  
• Sample: Scheduled workflow in "Animals" module.
  

7. Slack

• Feature/Setting: Scheduled messages to channels or direct messages for team awareness.
  
• Sample: `chat.scheduleMessage` API for incident coordination.
  

8. WhatsApp Business API

• Feature/Setting: Trigger templated vaccination reminders via Business API on registration/contact update.
  
• Sample: `/v1/messages` with prescribed template.
  

9. Gmail (Google Workspace)

• Feature/Setting: Gmail API to send personalized scheduled emails from organization address.
  
• Sample: Use `users.messages.send` with scheduled delivery tag.
  

10. Trello

• Feature/Setting: Card automation with due dates/timed reminders for each animal’s treatment schedule.
  
• Sample: Butler rule for card due notification.
  

11. Asana

• Feature/Setting: Create tasks with deadlines, auto-reminders, and comment tagging using Asana API.
  
• Sample: `tasks.create` with due date and assignee.
  

12. Monday.com

• Feature/Setting: Use automation “notify when date arrives” for scheduled animal vaccinations.
  
• Sample: Set item with column “Vaccination Date”.
  

13. HubSpot

• Feature/Setting: Workflow and sequences for automated treatment reminders to contacts.
  
• Sample: Workflow trigger “date property equals”.
  

14. Viber Business Messages

• Feature/Setting: API for push notifications to mobile staff and fosters for upcoming appointments.
  
• Sample: `/pa/send_message` endpoint.
  

15. Mailchimp

• Feature/Setting: Automated email journeys based on scheduled vaccination dates stored in audience fields.
  
• Sample: Use automation trigger “date added”.
  

16. Apple iCloud Calendar

• Feature/Setting: Calendar sharing and event alerts for treatments via CalDAV API.
  
• Sample: Create event with email invite.
  

17. PagerDuty

• Feature/Setting: Create and schedule incidents/alerts when critical vaccinations are due or missed.
  
• Sample: `POST /incidents` with custom message.
  

18. Zendesk

• Feature/Setting: Ticket automation with reminder triggers and escalations for overdue treatments.
  
• Sample: Trigger “Due date reached”.
  

19. Office 365 Teams

• Feature/Setting: Scheduled chat messages or channel notifications for vet team meetings.
  
• Sample: Create scheduled post via Teams Graph API.
  

20. Amazon SNS

• Feature/Setting: Topic-based push notifications to multiple endpoints (SMS, email, app) for reminders.
  
• Sample: `Publish` action with message template.
  

21. Facebook Messenger

• Feature/Setting: Send appointment reminders via Messenger API using subscriber IDs.
  
• Sample: Send API `/me/messages` with scheduled time.
  

22. BambooHR

• Feature/Setting: Set reminders for staff about medical/animal management events.
  
• Sample: Custom alert on calendar events.
  

Benefits

1. Maximizes on-time treatments and reduces animal health risks.

2. Lowers administrative workload and risk of oversight.

3. Ensures regulatory and organizational compliance with automated audit trails.

4. Promotes staff accountability with multi-channel reminders.

5. Enhances communication between clinics, fosters, and coordinators.

6. Provides scalable, centralized, and error-resistant workflow.