Blocking calendar slots during holidays or planned leaves

Purpose

1.1 Prevent booking of property appraisal appointments during holidays or planned absences.
1.2 Ensure real-time update of calendar availability for clients and team members.
1.3 Eliminate double-booking risks by auto-blocking all affected time slots.
1.4 Integrate with HR or leave management systems to sync leave data directly with booking calendars.
1.5 Notify staff, partners, and clients about updated unavailability instantly.
1.6 Maintain professional reputation by transparently reflecting availability to all stakeholders.
1.7 Boost operational efficiency by minimizing manual calendar edits and communication gaps.

Trigger Conditions

2.1 Entry of leave/holiday in leave management system.
2.2 Addition of planned leave event in calendar app.
2.3 Central holiday list update by admin/HR.
2.4 API call/webhook from company HRM system for new absence.
2.5 Scheduled company-wide holidays each year.
2.6 Approval of leave request by supervisor or management.
2.7 Integration trigger from communication/collaboration platform (e.g., Slack/Teams message).

Platform Variants

3.1 Google Calendar
• Feature/Setting: Calendar API — use `events.insert()` to create all-day 'Out of Office' blocks.
3.2 Microsoft Outlook/Office 365
• Feature/Setting: Graph API `/me/calendar/events` endpoint with "showAs": "oof" (out of office).
3.3 Apple iCloud Calendar
• Feature/Setting: CalDAV protocol to POST 'unavailable' events for user calendar.
3.4 Zoho Calendar
• Feature/Setting: Zoho Calendar API `AddEvent` method with status 'Busy'.
3.5 Calendly
• Feature/Setting: API `block_times` endpoint to set availability exceptions for leave periods.
3.6 Acuity Scheduling
• Feature/Setting: API `availability_blocks` POST to add 'closed' times.
3.7 HubSpot Meetings
• Feature/Setting: Meetings API `PATCH /meetings/v1/meetings/{meetingId}` to block times.
3.8 Salesforce Calendar
• Feature/Setting: REST API `Create Event` with 'Busy' status.
3.9 BambooHR
• Feature/Setting: Webhook on approved leave triggers calendar update.
3.10 Workday
• Feature/Setting: Integration API for time off sync to connected calendars.
3.11 SAP SuccessFactors
• Feature/Setting: Absence/calendar unavailability API (OData/REST) integration.
3.12 Slack
• Feature/Setting: Workflow triggers custom webhook to calendar API on `/ooo` command.
3.13 Trello
• Feature/Setting: Automation to create calendar card marked 'Blocked' on Out of Office list.
3.14 Asana
• Feature/Setting: Calendar sync integration; task with blocked date auto-adds calendar event.
3.15 Gusto
• Feature/Setting: Approved leave API triggers Google/Microsoft calendar event insert.
3.16 Xero HR
• Feature/Setting: Approved leave endpoint triggers custom calendar blocking script.
3.17 ClickUp
• Feature/Setting: Automations 'when leave task marked done', trigger block event in calendar sync.
3.18 Teamup
• Feature/Setting: API `POST` new event as all-day 'Not available'.
3.19 Monday.com
• Feature/Setting: API integration creates ‘unavailable’ block or marks project calendars as 'busy'.
3.20 Schedulicity
• Feature/Setting: Admin time-off block via API/Settings, syncing with user calendars.

Benefits

4.1 Ensures no client can book during unavailable dates, preventing conflicts.
4.2 Reduces need for manual updates and error-prone communications.
4.3 Centralizes control of holidays and absences for team or business.
4.4 Enhances client experience through reliable, up-to-date appointment slots.
4.5 Strengthens coordination between HR, management, and appraisers.
4.6 Builds a professional reputation with consistent scheduling transparency.