Appointment Scheduling & RemindersPurpose
1.2. Instantly informs clients about any booking changes through automated notifications via multiple channels (SMS, email, push, chat).
1.3. Automating this workflow reduces no-shows, optimizes trainer schedules, increases client satisfaction, and supports last-minute slot refill.
Trigger Conditions
2.2. Trainer marks session as unavailable/needs reschedule.
2.3. System detects conflicting schedules, double bookings, or unavailable times.
2.4. Automated reminders sent out and not acknowledged by client within set time window.
Platform Variants
3.1. Google Calendar
• Feature/Setting: Use Calendar API to automate event update/cancellation triggers; configure push notifications for event changes.
3.2. Outlook Calendar (Microsoft Graph)
• Feature/Setting: Appointment update APIs; webhook-based change notifications for automated reminders.
3.3. Apple Calendar (iCloud API)
• Feature/Setting: Automate event status changes and client notification through Calendar API triggers.
3.4. Twilio SMS
• Feature/Setting: Automate SMS message to notify clients on changes; use programmable SMS triggers with update text.
3.5. SendGrid
• Feature/Setting: Email automation node—send update/cancellation notification emails with dynamic subject/body templates.
3.6. Slack
• Feature/Setting: Automated Slack message to trainer or client channel on reschedule/cancellation using Incoming Webhooks.
3.7. WhatsApp Business API
• Feature/Setting: Auto-send WhatsApp template message upon booking changes, using session or non-session API.
3.8. Zoom
• Feature/Setting: API-triggered meeting update/cancel, automatedly generating new video links or reminders as required.
3.9. Microsoft Teams
• Feature/Setting: Automated meeting updates/cancellation via Teams Graph API and bot notifications.
3.10. Calendly
• Feature/Setting: Webhook automation to capture reschedule/cancel; automated client notification via email/SMS integration.
3.11. Acuity Scheduling
• Feature/Setting: API-driven appointment update/cancel flow; automate follow-up notification with custom messaging.
3.12. Mindbody
• Feature/Setting: Use Mindbody API to modify appointment; trigger automated confirmation/cancellation messages.
3.13. Square Appointments
• Feature/Setting: Appointment API to automate reschedule/cancellation event and trigger automated client notification.
3.14. HubSpot
• Feature/Setting: Automate workflow-based email, SMS, or in-app notification on calendar event updates using CRM triggers.
3.15. Salesforce
• Feature/Setting: Process automation to update/cancel appointments; Push automated alerts via Salesforce Messaging.
3.16. Mailgun
• Feature/Setting: Automatedly send transactional notification emails using email API events and webhooks.
3.17. Pusher
• Feature/Setting: Trigger push notification to web/mobile apps for appointment changes; use channel events for automation.
3.18. Facebook Messenger
• Feature/Setting: Automate Messenger chatbot messages with appointment update notifications using Send API.
3.19. Zapier
• Feature/Setting: Automate cross-platform reschedule/cancel action and notification delivery using custom workflows.
3.20. ActiveCampaign
• Feature/Setting: Setup automation to send email/text on booking changes; use tags or triggers in campaign flows.
3.21. Pushbullet
• Feature/Setting: Automate mobile/desktop push notifications when event status changes using Pushbullet API.
3.22. Typeform
• Feature/Setting: Initiate reschedule/cancellation automation when client submits a change request form.
3.23. Notion
• Feature/Setting: Automate updates in a shared calendar/database and send notifications via Notion integrations.
3.24. ClickSend
• Feature/Setting: Automate SMS/email message on appointment changes, using API-triggered communications.
Benefits
4.2. Increases scheduling speed and reduces manual errors.
4.3. Ensures clients are automatedly notified, enhancing satisfaction.
4.4. Maximizes trainer efficiency through automated time management.
4.5. Reduces no-shows by automating real-time reminders and updates.