Centralized database of customer art assets

Purpose

1.1. Consolidate customer-submitted art files (images, vector art, docs, references) into a single searchable database for project management, retrieval, revision tracking, client communication, compliance, and integration with downstream art production workflows.
1.2. Enable permissions-based access for artists, project managers, and clients while monitoring uploads, downloads, and version histories to ensure data consistency and collaboration.

Trigger Conditions

2.1. New art asset uploaded via client portal, email attachment, or file-transfer tool.
2.2. Asset update or replacement detected in shared folder or by artist/designer.
2.3. Project initiation event requiring asset collation (quote accepted, work order created).
2.4. Direct customer asset submissions (webforms, chatbots, or submissions linked to project IDs).

Platform Variants

3.1. Google Drive
• API: Files.create, Files.update — auto-organize assets into client/project folders.
3.2. Dropbox
• API: /files/upload, /files/list_folder — trigger asset import and update index.
3.3. Microsoft OneDrive
• API: /drive/root/children — synchronize uploads with tagging based on project metadata.
3.4. SharePoint
• API: /sites/{site-id}/drive/items — version control and collaborative editing of art files.
3.5. AWS S3
• PutObject, GetObject — store art assets, trigger Lambda for indexing on upload.
3.6. Box
• API: /files/content — manage workflow status and send notifications for file changes.
3.7. AirTable
• API: createRecord, updateRecord — dynamically map files to records by project/client.
3.8. Notion
• API: CreateDatabase, AppendBlock — assets catalogued as pages with metadata-rich blocks.
3.9. Slack
• Files.upload, conversations.list — auto-upload files from channel to asset database.
3.10. Monday.com
• API: create_item, add_file_to_column — attach assets directly to tasks/items.
3.11. Trello
• Attachments endpoint — auto-link art files to project cards, log changes.
3.12. Salesforce
• Files Connect API — capture customer-supplied art in related opportunity/case records.
3.13. HubSpot
• Engagements API: attachments — link submitted files to contacts/tickets.
3.14. Adobe Creative Cloud
• Assets API: uploadAsset, listAssets — sync client uploads for remote editing/versioning.
3.15. Zoho WorkDrive
• uploadFile, getFileDetails — sort and fetch art assets by client/project.
3.16. Egnyte
• Upload/Download API — trigger categorization and alert for new customer assets.
3.17. Smartsheet
• Attachments API — centralize and reference artwork related to task sheets.
3.18. ClickUp
• Attachments endpoint — keep track of art files with project structure.
3.19. Google Cloud Storage
• Objects: insert, get — store/retrieve assets and set up triggers for processing.
3.20. FTP/SFTP servers
• Automated watcher scripts — detect and index uploads to asset database.
3.21. WebDAV endpoints
• Automated ingest with watcher hooks — auto-integrate uploaded files into repository.
3.22. Asana
• Attachments endpoint — centralized file tracking for each airbrushing job.

Benefits

4.1. Eliminates asset scattering and manual search, improving retrieval times.
4.2. Streamlines intake and approval processes with automated audit trailing.
4.3. Reduces errors, version mismatches, and unauthorized access risks.
4.4. Enables rapid project onboarding, backup, and compliance.
4.5. Boosts team/client collaboration by centralizing feedback and revisions.