Version control for artwork revisions

Purpose

1.1. Centralize storage and management of artwork files for seamless access, referencing, rollback, and audit trails through automated version control.
1.2. Enable automated logging and archiving of revisions to prevent data loss and ensure creative traceability.
1.3. Support collaborative workflows by syncing changes, notifying relevant stakeholders, and generating historical documentation per file.
1.4. Facilitate compliance and client transparency through immutable records of changes, timestamps, and contributor identification.

Trigger Conditions

2.1. Upload or modification of an art asset in any defined project directory or asset management system.
2.2. Submission of a revision request by client or artist in a portal or via email.
2.3. Status change or comment left on a file in a project management platform.
2.4. Detection of file save operation in cloud file storage.
2.5. Manual version commit via web interface or mobile app.

Platform Variants

3.1. Google Drive
• Function: "Changes" API to monitor uploads/edits and auto-archive prior version with timestamp.
3.2. Dropbox
• Setting: "File Revisions Webhook" to trigger revision save and snapshot creation.
3.3. OneDrive
• Feature: "Activity API" to detect modifications and auto-organize version stacks.
3.4. Box
• API: "Files Version Create" endpoint for scheduled archival of changes.
3.5. Microsoft SharePoint
• Feature: "File Versioning" policy via administration panel — enable for all art project libraries.
3.6. GitHub (LFS)
• Function: Use "Git Commit" via LFS for binary asset check-ins, automating messages with author/date.
3.7. Bitbucket
• API: "Create Commit" for artwork branches, filter by image file types for airbrushing services.
3.8. AWS S3
• Setting: "Versioning" toggle in bucket properties; auto-tag object with commit metadata.
3.9. Azure Blob Storage
• Feature: "Blob Versioning" enabled for asset container; notify with Event Grid on new revision.
3.10. Adobe Creative Cloud
• Setting: "Asset Version History" auto-save; integrate with project notification system for each save.
3.11. Notion
• Feature: "File Upload Block" change detection with API webhook to copy and fork each version.
3.12. Monday.com
• Function: "Asset Columns" change alert, link revision log via update automations.
3.13. Asana
• API: "Attachment Added" event to initiate backup and create revision note in task comment.
3.14. Slack
• Feature: Configure "File Upload" event in workspace to forward file to versioning service.
3.15. Trello
• Power-up: "Attachments Power-up" changes trigger webhook to save a new board version in an archive.
3.16. Jira
• API: Track attachment edits, auto-tag and archive files under issue history.
3.17. Airtable
• Feature: "Attachment Field" automation — each upload moves the previous file to an archive table.
3.18. Smartsheet
• Setting: "Attachment Update Workflow" sends asset to version-controlled folder.
3.19. FTP/SFTP Servers
• Script: Watch for changes in directories, auto-rename with date/user, and copy to backup.
3.20. Zapier
• Function: Use multi-step workflow to detect, copy, archive, and log art asset versions across connected apps.

Benefits

4.1. Reduces risk of loss and confusion with automated historical records for every artwork revision.
4.2. Improves team accountability and creative transparency.
4.3. Accelerates review and rollback processes by storing and indexing every file change.
4.4. Ensures faster client responses and greater satisfaction with reliable proof of revision history.
4.5. Streamlines asset management, freeing staff to focus on high-value creative tasks.