Purpose
1. Streamline the intake and cataloging of new Aboriginal artworks for galleries by automating image capture, metadata extraction, artist attribution, description creation, and database entry.
2. Ensure accurate artwork records, accelerate onboarding of new items, centralize asset management, and improve visibility in inventory systems.
3. Support compliance, reporting, and digital asset discoverability through uniform, error-minimized catalog records.
Trigger Conditions
1. New artwork uploaded via form or email.
2. Image captured from gallery scanner or device.
3. New folder or file detected in monitored cloud storage.
4. Entry logged in POS or inventory system.
Platform Variants
1. Google Drive
• Feature/Setting: Folder watch trigger and OCR using Drive API/Google Vision API.
2. Dropbox
• Feature/Setting: “New File” trigger; webhook; preview via Dropbox API.
3. SharePoint
• Feature/Setting: Document Library automation rules; REST API endpoint for file addition.
4. Microsoft Power Automate
• Feature/Setting: “When a file is created” in SharePoint + AI Builder Form Processing.
5. Amazon S3
• Feature/Setting: S3 Put event trigger, Lambda for invoking Rekognition and Textract.
6. Google Cloud Vision
• Feature/Setting: “annotateImage” method for label detection, OCR, and entity extraction.
7. Azure Computer Vision
• Feature/Setting: “Analyze Image” API for artwork feature extraction.
8. Airtable
• Feature/Setting: Form or API record insert; image field and metadata columns.
9. Monday.com
• Feature/Setting: File upload automation to trigger item creation in boards.
10. Notion
• Feature/Setting: Page/database item created via API with attachments.
11. Salesforce
• Feature/Setting: Files object; custom trigger on upload; Flow for metadata assignment.
12. HubSpot
• Feature/Setting: Custom property & file upload on deals or tickets via API.
13. Smartsheet
• Feature/Setting: Attachments added to rows or workspace; Automation on attachment event.
14. Zoho Creator
• Feature/Setting: Form submission event with image field and custom function.
15. Trello
• Feature/Setting: Card creation with attachment triggers webhook for automation.
16. Box
• Feature/Setting: New file trigger + Box Skills Image Intelligence API.
17. M-Files
• Feature/Setting: Metadata card configuration and event handler on file entry.
18. FileMaker
• Feature/Setting: Scripted container field for new image and metadata input.
19. IBM Watson Visual Recognition
• Feature/Setting: “Classify” or “Detect Text” endpoint for artwork photo uploads.
20. Pipedrive
• Feature/Setting: File upload to deal; webhook triggers automation for data extraction.
21. Asana
• Feature/Setting: Task with attachment triggers automation via API for cataloging flow.
22. Freshservice
• Feature/Setting: Image attached to asset management module; use workflow automator.
23. Zendesk
• Feature/Setting: Ticket with attachment; trigger custom workflow/app for extraction.
Benefits
1. Cut manual data entry, minimize catalog errors, enable rapid onboarding.
2. Create structured, searchable inventory for compliance and provenance.
3. Enhance marketing and discoverability of indigenous art holdings.
4. Enable seamless multichannel updating to all internal and external systems.
Art Inventory Management