Art sales tracking and automated payout calculation for artists

Purpose

1.1. Automate the tracking of every art sale in an art-themed café, including artwork identifiers, price, and artist details.
1.2. Automatically calculate artist payouts based on pre-configured commission structures, tax withholding, or time-bound promotions.
1.3. Automated data sync with POS systems, enabling instant retrieval of sales data for efficient payout processing.
1.4. Automatically notify artists with detailed payout statements and confirmation of sale.
1.5. Automated financial reporting and reconciliation for café management and artist partners.

Trigger Conditions

2.1. Automated trigger on completion of an art sale transaction in POS system.
2.2. Scheduled automation at specified payout intervals (weekly, monthly, upon event completion).
2.3. Manual override trigger for special batch processing or correction.

Platform Variants

3.1. Square POS
• Feature/Setting: Webhooks for transaction completed; API: /v2/payments
3.2. Shopify POS
• Feature/Setting: Order creation API event; webhook: orders/paid
3.3. Stripe
• Feature/Setting: PaymentIntent Succeeded webhook; API: /v1/payment_intents
3.4. QuickBooks Online
• Feature/Setting: Sales receipt API; Endpoint: /v3/company//salesreceipt
3.5. Xero
• Feature/Setting: Invoice Paid webhook; Endpoint: /api.xro/2.0/Invoices
3.6. Google Sheets
• Feature/Setting: Enable Sheets API, automate on row append
3.7. Airtable
• Feature/Setting: Base Automation—Triggers on record add to art sales table
3.8. Salesforce
• Feature/Setting: Workflow rules—automate on Opportunity Closed-Won
3.9. Zoho Creator
• Feature/Setting: Scripted automation on form submission (art sold)
3.10. HubSpot
• Feature/Setting: Deal stage automation; API: CRM Pipeline Automation
3.11. Mailgun
• Feature/Setting: Automated artist payout emails; API: /v3/messages
3.12. SendGrid
• Feature/Setting: Automated detailed payout report email; API: /mail/send
3.13. Slack
• Feature/Setting: Automated artist notification; API: chat.postMessage
3.14. Telegram Bot API
• Feature/Setting: Automated payout alert in artist group; API: sendMessage
3.15. PayPal
• Feature/Setting: Automated Payouts; API: /v1/payments/payouts
3.16. Wise (TransferWise)
• Feature/Setting: Automated bank transfer payouts; API: /v1/transfers
3.17. DocuSign
• Feature/Setting: Automate digital agreement for payout confirmation; API: /v2.1/accounts/{accountId}/envelopes
3.18. Google Drive
• Feature/Setting: Automated save of payout statements; API: drive.files.create
3.19. Dropbox
• Feature/Setting: Automated upload of payout receipts; API: /2/files/upload
3.20. Monday.com
• Feature/Setting: Automated sale and payout tracker board update; API: /v2/
3.21. FreshBooks
• Feature/Setting: New payment event; API: /accounting/account//payments/payments
3.22. Microsoft Power Automate
• Feature/Setting: Scheduled/triggered workflow automations spanning listed apps

Benefits

4.1. Automates manual sale tracking, reducing errors and labor time.
4.2. Automatedly ensures artists receive accurate, timely payouts with proof.
4.3. Automates audit trails for all payout-related actions.
4.4. Improves artist and management satisfaction via transparent, traceable automation.
4.5. Enables automators to flexibly handle complex commissions through system-wide integrations.
4.6. Eliminates payout disputes and enables scalable automating for large artist rosters.
4.7. Ensures regulatory compliance by automating deductions and reporting.
4.8. Boosts overall operational efficiency by automating data collection and financial updates.