Art Management & Event Programming AutomationPurpose
1.2. Automates scheduling notifications for event deadlines, artwork installation, deinstallation, and related milestones.
1.3. Synchronizes communications across digital channels to reduce manual follow-ups and to streamline event programming workflows.
1.4. Automator minimizes missed deadlines by triggering automated notifications based on pre-configured rules for each artist and event.
Trigger Conditions
2.2. Artist profile added or updated for a pending exhibit.
2.3. Exhibit setup or deadline approaching within a configurable interval (e.g., 7 days, 3 days, 1 day).
2.4. Status changes in project management tool (e.g., "Pending Setup" to "In Progress").
Platform Variants
- Feature: Message API
- Automates text notifications to artists; configure SMS trigger on "setup due" field update.
3.2. SendGrid
- Feature: Mail Send API
- Automates email reminders; use template with dynamic artist data, triggered by calendar event.
3.3. Slack
- Feature: Incoming Webhooks
- Automates direct or channel reminders for deadline tasks; configure channel and payload JSON for scheduled posts.
3.4. Microsoft Teams
- Feature: Graph API - Send ChatMessage
- Automates notification messages to Teams group; schedule using a timed automator workflow.
3.5. Google Calendar
- Feature: Event Notifications
- Automates reminders via event-based email or pop-up; setup via calendar API notifications settings.
3.6. Outlook 365
- Feature: Calendar Event API
- Automates sending of reminders through Office 365 email and notification system; set event reminders with REST API.
3.7. WhatsApp Business
- Feature: Business API - Message
- Automates WhatsApp messages to artists; schedule automated message with exhibit and deadline info.
3.8. Mailchimp
- Feature: Scheduled Campaigns
- Automates batch emails or SMS using segment lists; configure automation to trigger on date/time criteria.
3.9. Asana
- Feature: Task Reminders
- Automates in-app notifications or email alerts as tasks approach deadline within project board; set rule on “Due Date”.
3.10. Trello
- Feature: Card Due Date Reminders
- Automator sends timed notification to assigned members; configure in Power-Ups automation.
3.11. Airtable
- Feature: Scripting Automation
- Automates the running of scripts to send emails/SMS when "Exhibit Date" nears.
3.12. Zapier
- Feature: Scheduled Triggers
- Automate multi-platform reminders based on calendar or task changes.
3.13. Calendly
- Feature: Automated Email Reminders
- Automate scheduling reminder emails to artists linked to event slots.
3.14. Discord
- Feature: Bot Message API
- Automator posts DM or server message before deadlines; configure with bot token and channel.
3.15. HubSpot
- Feature: Workflows
- Automatedly create task reminders and send emails to artist contacts; trigger workflow by date property.
3.16. Salesforce
- Feature: Process Builder/Flow
- Automates notifications for opportunity milestone (exhibit date); triggers configured by event date field.
3.17. Monday.com
- Feature: Automations
- Automates notification pulses and email reminders for timeline columns related to art exhibits.
3.18. Notion
- Feature: Integration API
- Automatedly sends reminders and updates page content as deadlines approach via API script.
3.19. Gmail
- Feature: Scheduled Email
- Automate future email reminders triggered by Google Apps Script based on sheet data.
3.20. Facebook Messenger
- Feature: Messenger Platform API
- Automator sends event reminder messages to registered artist profiles via Messenger.
Benefits
4.2. Reduces human errors and manual tracking, thus increasing operational reliability.
4.3. Centralizes all reminders, supporting multi-channel communications for best artist reach.
4.4. Saves time and accelerates art exhibit programming processes through automated scheduling and follow-through.
4.5. Enhances artists' and coordinators’ experience by automating timely, targeted, and actionable reminders.