Art Management & Event Programming AutomationPurpose
1.2. Automate the propagation of schedule updates (exhibitions, workshops, performances) to all customer-facing screens and online calendar widgets.
1.3. Streamline the process for event managers and staff to avoid duplicate entries and manual update errors.
1.4. Maintain a single source of truth for all scheduled events for compliance and customer engagement purposes.
Trigger Conditions
2.2. Scheduled automated checks for new, modified, or cancelled events (e.g., every 10 min).
2.3. Manual synchronization trigger by staff via event manager dashboard.
2.4. Receiving automated API webhook from calendar system indicating a data change.
Platform Variants
• API: Events API (push notifications, watch events) — configure webhook for automated synchronization with web and in-venue displays.
3.2. Microsoft Outlook/Office 365 Calendar
• Feature: REST API (calendarView, event delta sync) — automate two-way sync by polling for changes.
3.3. Apple Calendar (iCloud)
• API: CalDAV integration endpoint — automate pulling events and synchronizing to venue’s digital display system.
3.4. Eventbrite
• API: Event Listing (Get Events) — automate fetching updated event schedules for the café’s page and displays.
3.5. Facebook Events
• Graph API: /{page-id}/events — automatedly sync public event listings to internal and external calendars.
3.6. Meetup
• API: GET /{group_urlname}/events — automate event updates from hosted meetup groups.
3.7. Squarespace
• Feature: Event Calendar API, Zapier integration — automate pulling of latest events for website and display integration.
3.8. WordPress
• Plugin: The Events Calendar REST API — automate reading new events to display systems.
3.9. Monday.com
• Automations: Calendar Listener + API (GET items) — sync board events with venue calendar and web interface.
3.10. Trello
• Power-Up: Calendar + Butler Automation — automate card changes to update both web-based and venue digital displays.
3.11. Zoho Calendar
• API: Events API (GET, POST, PUT) — automate periodic pull/push for event alignment.
3.12. Notion
• API: Databases endpoint (page changes for calendar database) — automate update capture for in-venue screens.
3.13. Teamup Calendar
• API: GET /events — automate fetching and pushing schedule data to multiple platforms.
3.14. Airtable
• API: Webhooks & Automations, Calendar view — automate record changes to synchronize events.
3.15. Slack
• Feature: Calendar app integration, workflow automation — automates event reminders and web hooks for sync triggers.
3.16. Zapier
• Feature: Multi-platform automation recipes — automate between calendar, website CMS, and display hardware software.
3.17. Integromat (Make)
• Feature: Visual scenario builder — automatable workflows for bi-directional event sync.
3.18. Drupal
• Module/Plugin: Calendar API, Feeds module — automate ingest/export to venue systems.
3.19. Digital Signage (ScreenCloud)
• API: Content Scheduling (Events API) — automate event push to digital signage immediately upon update.
3.20. SignageLive
• API: Content Trigger API — automate new and changed events to update venue screen layouts.
3.21. Google Sheets
• AppScript: OnEdit or Time-based Trigger — automates changes onto connected calendars and displays.
3.22. Microsoft Power Automate
• Feature: Prebuilt calendar-to-screen templates — automatable for syncing scheduled events.
Benefits
4.2. Ensures real-time, automatedly updated event information across all customer-facing systems.
4.3. Automates compliance by providing an audit trail for every event change and automated synchronization action.
4.4. Scales event programming efficiently as the art café expands or hosts more diverse events.
4.5. Enhances guest experience through always up-to-date calendars, automatedly boosting engagement and attendance.