Scheduling and announcement of art demonstration events

Purpose

1.1. Automate the scheduling and announcement of art demonstration events across digital channels for an art-themed café, ensuring timely updates, artist participation, and maximized attendee turnout.
1.2. Automatedly manage calendar invites, social announcements, reminder communications, ticketing, and stakeholder notifications to streamline the event workflow from creation through execution.
1.3. Enable automator processes to synchronize event details, artist rosters, venue availability, and promotional campaigns, reducing manual coordination and errors.
1.4. Support automating attendee engagement and feedback collection post-event for continuous program improvement.

Trigger Conditions

2.1. New event slot created within event management system.
2.2. Artist signs up or is confirmed for demonstration.
2.3. Venue room is marked available.
2.4. Marketing manager marks an event status as “Ready to Announce.”
2.5. Predefined lead times before event (e.g., 7, 3, and 1 day reminders).
2.6. Confirmation of payment or RSVP from attendees.

Platform Variants

3.1. Google Calendar API
• Feature/Setting: automate insertion of a new event; configure with event summary, location, and attendees’ emails via Google Calendar Events.insert endpoint.
3.2. Microsoft Outlook Calendar
• Feature/Setting: automation via Microsoft Graph API’s event create endpoint to schedule, invite, and update participants.
3.3. Slack
• Feature/Setting: automation using Incoming Webhooks and Events API to post announcements in dedicated #art-events channels when events go live.
3.4. Twilio SMS
• Feature/Setting: automate SMS notifications using Programmable Messaging API; configure sender number, recipient list, event details template.
3.5. SendGrid
• Feature/Setting: automate transactional/marketing emails using the Mail Send API; set dynamic templates for event announcements and RSVPs.
3.6. Eventbrite
• Feature/Setting: automate event creation/updates by configuring Eventbrite API’s /events/ endpoint and trigger email invites to the list.
3.7. Facebook Graph API
• Feature/Setting: automate publishing of events and posts on the art café’s Facebook page with endpoint /{page-id}/events.
3.8. Mailchimp
• Feature/Setting: automate campaign automation triggers when new event data is received; use Audience API for segmented sends.
3.9. Instagram Graph API
• Feature/Setting: automate scheduled posts for event graphics using endpoint /{user-id}/media_publish.
3.10. WhatsApp Business API
• Feature/Setting: automate broadcast of event reminders and RSVP links via template messaging.
3.11. Zoom
• Feature/Setting: automate scheduling of live virtual art demonstrations with Meetings API; auto-send invites.
3.12. Microsoft Teams
• Feature/Setting: automate meeting creation and channel announcement via Teams Graph endpoints.
3.13. Airtable
• Feature/Setting: automate record creation and updating for event details and RSVP tracking via Airtable API.
3.14. Trello
• Feature/Setting: automate card creation in an “Events Board” for every scheduled demonstration using Trello REST API.
3.15. Shopify
• Feature/Setting: automate product listing for ticket or merchandise linked to event; use Shopify Admin API.
3.16. Typeform
• Feature/Setting: automate feedback forms and attendee surveys post-event via Typeform APIs with webhooks.
3.17. Discord
• Feature/Setting: automate event postings in art community servers using Discord Webhook URLs.
3.18. ClickSend
• Feature/Setting: automate voice calls or bulk SMS reminders using ClickSend API endpoints.
3.19. ZoomInfo
• Feature/Setting: automate contact enrichment and segmentation for targeted event marketing.
3.20. Salesforce
• Feature/Setting: automate event lead capture, tracking, and communications with Salesforce Event API; trigger campaigns to CRM contacts.

Benefits

4.1. Automatedly reduces manual labor in event scheduling and marketing workflows for art cafés.
4.2. Increases artist and attendee engagement by automating timely and multi-channel reminders.
4.3. Automates stakeholder coordination, preventing scheduling conflicts and missed updates.
4.4. Enables scalable and automatable multi-location event rollouts for art café chains.
4.5. Drives higher event attendance and brand loyalty through consistent, automated communication.
4.6. Improves data capture and automates post-event analysis for continuous program enhancement.
4.7. Centralizes event-related data and automates record-keeping for audit and planning purposes.