Art submission portal with status updates for artists

Purpose

1.1. Enable artists to digitally submit artwork, track review and consignment status, and receive notifications throughout the gallery’s acquisition process.
1.2. Centralize submissions, streamline curation, support communication, manage artist documentation, and ensure compliance with provenance and Indigenous art protocols.
1.3. Automate multi-channel notifications, manage consignment documentation, support approvals, and maintain an artist portal for status updates.

Trigger Conditions

2.1. Artist submits artwork through a web form or portal.
2.2. Artwork submission status changes (review, approved, rejected, consigned).
2.3. Curator or gallery team updates artist details or consignment information.
2.4. Required documentation uploaded or completed.
2.5. Scheduled status check (e.g., daily or weekly status update workflow).
2.6. Artist requests status update via email/SMS/portal action.

Platform Variants

3.1. Google Forms
• Feature: Submission trigger; API: Form submit webhook.
3.2. Airtable
• Feature: Database storage; API: Records CRUD API.
3.3. DocuSign
• Feature: Consignment agreement; API: Envelope creation API.
3.4. SendGrid
• Feature: Email notification; API: Mail Send endpoint.
3.5. Twilio SMS
• Feature: SMS updates; API: Messages POST endpoint.
3.6. Microsoft Teams
• Feature: Internal curator notification; API: Channel message API.
3.7. Slack
• Feature: Ops notifications; API: Chat.postMessage API.
3.8. Dropbox
• Feature: Artwork file storage; API: /files/upload endpoint.
3.9. Salesforce
• Feature: Artist CRM; API: Custom object CRUD.
3.10. Monday.com
• Feature: Workflow tracking; API: Item and board mutations.
3.11. Trello
• Feature: Artist board visualization; API: Card and list management endpoints.
3.12. Notion
• Feature: Artist status dashboard; API: Database item updates.
3.13. Google Drive
• Feature: Document repository; API: Files.create endpoint.
3.14. SharePoint
• Feature: Document management; API: Lists and Files endpoints.
3.15. Zendesk
• Feature: Support ticketing; API: Tickets create endpoint.
3.16. Formstack
• Feature: Custom submission forms; API: Submission endpoint.
3.17. Dropbox Sign (HelloSign)
• Feature: Digital signature; API: Signature request endpoint.
3.18. HubSpot
• Feature: Automated follow-up; API: Workflow and contacts endpoints.
3.19. Jotform
• Feature: Intake forms; API: Form submissions endpoint.
3.20. Mailchimp
• Feature: Status update mailing; API: Campaigns and audience endpoints.

Benefits

4.1. Reduces manual processing and administrative effort for busy gallery staff.
4.2. Ensures timely and automated artist communication, improving transparency.
4.3. Centralizes artist and consignment data for reference and compliance.
4.4. Supports audit trails and documentation required for Indigenous art provenance.
4.5. Scales submission, review, and notification flow for growing artist rosters.
4.6. Enhances flexibility by integrating with the preferred stack and communication tools.
4.7. Provides seamless digital experience for artists and curators alike.